Executive Assistant to CEO | Fast-Growth Ops Pro (Miami)

Microhub; Miami (FL); On-site; USD 27,552 - 34,440; Full time

Job summary

Microhub is seeking a highly organized Executive Assistant to work directly with the CEO and support the company’s day-to-day operations in Downtown, Miami. This full-time role requires someone who thrives in fast-paced environments, can manage multiple priorities, and plays a key role in a growing company.

The EA will prepare quotes and proposals, send invoices, manage the CEO’s calendar, coordinate follow-ups, post job openings, assist with recruiting, maintain Notion CRM data, and create/edit

Qualifications

• Highly proactive, organized, and reliable.
• Strong communication and multitasking skills.
• Ability to work independently and prioritize tasks effectively.
• Experience as an Executive Assistant or Administrative Assistant is a plus.

Responsibilities

• Prepare quotes and business proposals.
• Send monthly invoices to clients.
• Manage and organize the CEO’s calendar and meetings.
• Coordinate follow-ups and administrative tasks.
• Post job openings on Indeed and other platforms.
• Assist with recruiting and interview coordination.
• Maintain and update internal information using Notion as a CRM.
• Create and edit presentations in PowerPoint.

Skills

Multitasking

Communication

Calendar management

Notion

MS Excel

MS Word

PowerPoint

Tools

Notion

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Microhub is seeking a highly organized Executive Assistant to work directly with the CEO and support the company’s day-to-day operations in Downtown, Miami. This full-time role requires someone who thrives in fast-paced environments, can manage multiple priorities, and plays a key role in a growing company.

The EA will prepare quotes and proposals, send invoices, manage the CEO’s calendar, coordinate follow-ups, post job openings, assist with recruiting, maintain Notion CRM data, and create/edit