Elite Executive Assistant to CEO & Leadership Team

Elevex Capital, LLC; Westlake (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

Elevex Capital is seeking an Executive Assistant to support the CEO and ELT in a fast-paced, high-growth finance and leasing environment. The role focuses on executive scheduling, coordinating quarterly meetings, and producing recurring management and board materials.

The ideal candidate is highly organized, discreet with confidential information, and able to anticipate leadership needs across executive operations. Strong Microsoft Office skills and professional demeanor are essential.

Qualifications

• 3+ years of experience supporting senior executives in financial services or professional environments.
• Exceptional organizational, scheduling, and time-management skills with strong attention to detail.
• Excellent written and verbal communication and a professional, service-oriented demeanor.
• Proven ability to manage confidential information with discretion.

Responsibilities

• Executive & ELT Scheduling: Own and manage the CEO's calendar and coordinate scheduling across the Executive Leadership Team; arrange meetings, travel, and logistics; prepare agendas and materials.
• Quarterly Functional Meetings & Reporting Cadence: Coordinate planning and logistics of quarterly meetings; assemble, format, and distribute management and board materials; track deadlines.
• Administrative & Office Support: Manage correspondence, document prep, expense reporting, and records organization; handle internal/external communications for the CEO and ELT.

Skills

organizational skills

scheduling

time-management

communication

discretion with confidential info

Tools

Microsoft Office

Job description

Elevex Capital is seeking an Executive Assistant to support the CEO and ELT in a fast-paced, high-growth finance and leasing environment. The role focuses on executive scheduling, coordinating quarterly meetings, and producing recurring management and board materials.

The ideal candidate is highly organized, discreet with confidential information, and able to anticipate leadership needs across executive operations. Strong Microsoft Office skills and professional demeanor are essential.