Executive Assistant to CEO/COO & Board Liaison

Boys & Girls Club of Hawaii; Honolulu (HI); On-site; USD 59,000 - 60,000; Full time

Benefits offered by this job

Paid Time Off

Up to 17 Paid Holidays

Employer-paid health insurance

Retirement pension with 8% salarymatch

Job summary

The Boys & Girls Clubs of Hawaii is seeking an Executive & Administrative Assistant to provide primary support to the President & CEO and Chief Operations Officer, coordinating board activities and ensuring smooth day-to-day operations in the Administration Office.

You are highly organized, discreet, and adept at calendar management, travel planning, and professional communication, working collaboratively with staff, volunteers, donors, and partners.

Qualifications

• Strong executive administrative skills including correspondence, email and calendar management.
• Excellent writing, editing, and formatting skills for diverse audiences.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Anticipates and manages the complex administrative needs of the CEO and COO.
• Manages calendars, workflows, invitations and meeting preparation.
• Coordinates board materials, agendas and minutes for the Corporate Board.
• Oversees travel arrangements and related expense reporting for executive management.
• Supports Board recruitment, onboarding and onboarding communications.

Skills

Executive administrative skills

Organization & time management

Calendar & scheduling

Communication skills

Education

Associate or Bachelor’s degree

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Zoom

Adobe

Job description

The Boys & Girls Clubs of Hawaii is seeking an Executive & Administrative Assistant to provide primary support to the President & CEO and Chief Operations Officer, coordinating board activities and ensuring smooth day-to-day operations in the Administration Office.

You are highly organized, discreet, and adept at calendar management, travel planning, and professional communication, working collaboratively with staff, volunteers, donors, and partners.