Executive Assistant to CEO & CFO - Board Liaison

Volunteers of America; San Diego (CA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Life insurance

403B retirement plan

Paid sick leave

Generous vacation

10 paid holidays

Job summary

Volunteers of America Southwest is seeking an Executive Assistant in San Diego to provide high-level administrative and financial support to the CEO and senior executives. This full-time role handles accounts payable, front-desk coverage, event coordination, and governance-related administration across multiple sites in California.

The position ensures confidentiality, manages executive schedules, coordinates travel, and liaises with board members, national partners, and external stakeholders to

Qualifications

• High school diploma/GED with 5–7 years of admin support experience.
• Associate degree in business administration plus relevant experience.
• Bachelor’s degree with 3+ years supporting executive leadership; nonprofit/board experience preferred.

Responsibilities

• Manage CEO calendar, travel, and communications; support CFO/COO as needed.
• Coordinate board materials, meeting logistics, and records with leadership.
• Serve as first point of contact for visitors and stakeholders; maintain confidential information.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Zoom

Professional communication

Education

High school diploma or GED + 5–7 years of experience

AA/AS in business administration + 3–5 years

BA/BS in business administration + 3+ years

Tools

Microsoft 365

Job description

Volunteers of America Southwest is seeking an Executive Assistant in San Diego to provide high-level administrative and financial support to the CEO and senior executives. This full-time role handles accounts payable, front-desk coverage, event coordination, and governance-related administration across multiple sites in California.

The position ensures confidentiality, manages executive schedules, coordinates travel, and liaises with board members, national partners, and external stakeholders to