Executive Assistant to CEO - Calendar & Travel Lead

Addison Group; New York (NY); On-site; USD 180,000 - 200,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Annual bonus opportunity

Company-sponsored benefits

Job summary

Addison Group is partnering with a well-established organization to hire a Senior Executive Assistant to provide high-level CEO support in New York City. This on-site role requires exceptional organization, judgment, and discretion in managing complex calendars, travel, and communications.

The successful candidate will excel under pressure, prioritize competing demands, and build strong relationships with internal leaders and external partners while maintaining a professional and proactive

Qualifications

• Bachelor's degree preferred.
• 10+ years of progressive Executive Assistant experience supporting CEOs or senior leaders.
• Experience in fast-paced professional services environments preferred.
• Exceptional written and verbal communication with senior stakeholders.
• Ability to handle confidential information with discretion.
• Highly proactive, resourceful, and detail-oriented.
• Advanced proficiency with Microsoft Office, Outlook, and Teams.

Responsibilities

• Manage a complex and frequently changing calendar for the CEO.
• Coordinate domestic and international travel with detailed itineraries.
• Serve as liaison between the CEO, internal leadership, and external contacts.
• Schedule executive meetings, prepare agendas, materials, and follow-up.
• Prepare professional correspondence, presentations, and reports.
• Provide high-level administrative and personal support with confidentiality.
• Manage executive expenses, invoices, and related docs.
• Prioritize requests and guard the CEO's time as gatekeeper.
• Track priorities and follow up on action items.
• Anticipate needs and coordinate proactive solutions.
• Build relationships across the org and maintain professionalism.
• Offer after-hours support when necessary.

Skills

Executive Assistant experience

Discretion and confidentiality

Communication skills

Proactive problem solving

Education

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Teams

Job description

Addison Group is partnering with a well-established organization to hire a Senior Executive Assistant to provide high-level CEO support in New York City. This on-site role requires exceptional organization, judgment, and discretion in managing complex calendars, travel, and communications.

The successful candidate will excel under pressure, prioritize competing demands, and build strong relationships with internal leaders and external partners while maintaining a professional and proactive