Executive Assistant to CEO & Board Governance & Operations

Illuminus; City of Pewaukee (WI); Vor Ort; USD 60.000 - 75.000; Vollzeit

Zusammenfassung

Illuminus, based in Wisconsin, seeks an Executive Assistant to the CEO to provide high‑level administrative, organizational, and governance support. You will be a key liaison among the CEO, Board of Directors, executive leadership, staff, residents, families, and community partners, ensuring timely communications and coordinated operations.

This 100% onsite role requires discretion, initiative, and strong organizational skills.

Qualifikationen

• High school diploma or equivalent required; associate's or bachelor's preferred.
• 3+ years of administrative, executive assistant, or similar experience preferred.
• Prior experience supporting an executive, senior leader, governing board, or leadership team preferred.
• Experience working in healthcare, nonprofit, or other mission-driven organizations preferred.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and related business technology.

Aufgaben

• Provides comprehensive administrative support to the CEO, including managing priorities, correspondence, communications, appointments, meetings, and follow-up activities.
• Anticipates the needs of the CEO and independently identifies matters requiring attention, follow-up, or action.
• Tracks follow-up items and commitments resulting from meetings and assists the CEO in ensuring that assignments and deadlines are appropriately addressed.
• Serves as a primary administrative resource for the Board of Directors and supports effective communication between the Board, CEO, and organization.
• Coordinates the preparation, organization, distribution, and maintenance of Board materials, including agendas, meeting packets, minutes, reports, handbooks, and other governance documents.
• Attends Board of Directors meetings and other designated governance meetings, accurately records and prepares meeting minutes, and distributes minutes and follow-up materials as appropriate.
• Maintains Board records and governance documents in an organized, secure, and confidential manner.
• Coordinates meetings, events, and special projects involving the CEO, executive leadership team, Board members, and external stakeholders.
• Assists with organizational projects and initiatives as directed by the CEO and provides coordination and follow-up to help ensure timely completion.
• Maintains organized and accessible electronic and physical records and assists in ensuring important organizational documents are appropriately stored, protected, and retrieved when needed.
• Communicates professionally and effectively with individuals at all levels of the organization and promotes positive working relationships.
• Represents the organization in a professional manner consistent with its mission, vision, values, and commitment to quality.
• Maintains a high level of professionalism and discretion when handling sensitive, confidential, or potentially sensitive information.
• Utilizes appropriate technology and software applications to efficiently manage calendars, communications, documents, meetings, presentations, and other administrative functions.
• Assists with planning and coordinating organizational meetings, events, receptions, and other activities as assigned.
• Maintains a positive image of the entity in the community keeping in alignment with our mission, vision, and values.
• Responsible for on-call services, as assigned.
• Performs other duties and special projects as assigned by the CEO.

Kenntnisse

Discretion

Organization

Communication

Prioritization

Initiative

Professionalism

Interpersonal skills

Ausbildung

High school diploma

Associate degree

Bachelor's degree

Tools

Microsoft 365

Jobbeschreibung

Illuminus, based in Wisconsin, seeks an Executive Assistant to the CEO to provide high‑level administrative, organizational, and governance support. You will be a key liaison among the CEO, Board of Directors, executive leadership, staff, residents, families, and community partners, ensuring timely communications and coordinated operations.

This 100% onsite role requires discretion, initiative, and strong organizational skills.