Executive Assistant

Food & Friends; Washington (District of Columbia); On-site; USD 78,000 - 83,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Disability Insurance

Retirement plan

Paid parental leave

3 weeks paid leave

Weekly short Fridays

Job summary

Food & Friends seeks an Executive Assistant to support the CEO and Board of Directors. The role involves drafting donor correspondence, scheduling meetings, attending Board meetings to take minutes, and maintaining board records.

The candidate will handle errands, credit card reconciliations, and coordination of events and promotions. Must have at least two years of senior administrative experience, along with strong MS Office and excellent communication skills.

Qualifications

• At least two years of senior administrative experience reporting to an executive or similar.
• Proven experience drafting correspondence and taking meeting minutes.
• Valid driver’s license and strong MS Office knowledge.
• Excellent verbal and written communication; tact and diplomacy.
• Strong organizational and time‑management skills with confidentiality.
• Nonprofit experience is a plus; background check and drug test required.

Responsibilities

• Draft donor correspondence and upload to fundraising software.
• Assist with scheduling meetings for the CEO and Board of Directors.
• Attend Board and Committee meetings, take minutes, and distribute for review.
• Maintain Board membership records and oversee conference room scheduling.
• Run local errands and manage business credit card reconciliations.
• Assist with donor and VIP recognition events and special projects.

Skills

Senior administrative experience

Draft correspondence

Take meeting minutes

Verbal and written communication

Confidentiality

Tact and diplomacy

Diversity awareness

Tools

MS Office (Outlook)

Fundraising software

Job description

Salary Range: $78,000.00 To $83,000.00 Annually

Founded in 1988, Food & Friends provides medically-tailored meals, nutrition support, and friendship to people living with AIDS, cancer, and other life-challenging illnesses. Our team of eighty employees and thousands of volunteers delivers meals and hope to people living in the District of Columbia and multiple counties across Maryland and Virginia. There is no charge or income qualification for our services, which are rendered solely on the basis of medical need. Food & Friends is proud to be a nationally-recognized leader of the Food is Medicine movement.

We seek an Executive Assistant to provide administrative support to the CEO and Board of Directors. The Assistant will:

• Draft correspondence and upload CEO’s donor correspondence to fundraising software;
• Assist with scheduling meetings, both for the CEO and the Board of Directors;
• Attend all Board and Committee meetings, take minutes, and distribute minutes for review and approval;
• Maintain Board membership records;
• Run errands locally as needed;
• Maintain business credit card and perform monthly reconciliation;
• Maintain stock of branded promotional items;
• Oversee scheduling of conference rooms;
• Assist with donor and VIP recognition events; and
• Assist with special projects for departments throughout the organization.

Must be available to work some evenings and be willing to work in a traditional office environment.

The successful candidate will have at least two years of senior administrative experience, including experience reporting to an executive or other comparable individual. Requires proven experience drafting correspondence and taking meeting minutes. Other qualifications include a valid driver’s license; strong knowledge of MS Office, including Outlook; excellent verbal and written communication skills; sense of tact and diplomacy; superb organization and time management skills; keen sense of confidentiality; and the ability to work in a culturally competent manner with diverse populations. Nonprofit experience a plus. Offer of employment contingent upon a background check and pre-employment drug test

The Executive Assistant pays a salary in the range of $78,000 to $83,000. The generous benefits package includes medical, dental, disability, retirement plan, paid maternity/paternity leave, three weeks of paid leave for new hires, and weekly short Fridays. Food & Friends is Metro accessible.

Food & Friends is an Equal Opportunity Employer.

Attachments (1)

Food & Friends Employee Benefits Summary.pdf