Executive Assistant to CEO & Board Liaison

Rockefeller Philanthropy Advisors, Inc.; New York (NY); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Health coverage

Retirement benefits

Paid sick leave

Vacation and holidays

Tuition reimbursement

Professional development resources

Job summary

Rockefeller Philanthropy Advisors, Inc. is seeking an experienced Executive Assistant to support the Executive Vice President level, reporting to the Senior Advisor, Office of the CEO, & Board Liaison.

The role focuses on calendar management, travel arrangements, meeting coordination, and information flow with high confidentiality and precision. You will collaborate across departments, maintain executive calendars, prepare materials and gatekeep communications to keep leadership aligned on

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• At least 5 years of experience in high-level executive support.
• Experience supporting at least two C-suite leaders within complex environments.
• Philanthropic/nonprofit sector experience preferred.
• Proficiency with scheduling tools and Microsoft Office Suite.
• Excellent verbal, written and interpersonal communication and strong organizational skills.

Responsibilities

• Manages core administrative functions: travel arrangements, expense reports, scheduling meetings and calendar management.
• Coordinate logistics for meetings and events; prepare materials and follow-ups.
• Gatekeep communications and prioritize information to support executives.
• Support cross-department projects and maintain records in systems.
• Maintain confidentiality and uphold professionalism across stakeholders.

Skills

Executive support

C-suite support

Organizational skills

Communication

Discretion

Project coordination

Travel coordination

MS Office

Web-based tools

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Web-based tools

Job description

Rockefeller Philanthropy Advisors, Inc. is seeking an experienced Executive Assistant to support the Executive Vice President level, reporting to the Senior Advisor, Office of the CEO, & Board Liaison.

The role focuses on calendar management, travel arrangements, meeting coordination, and information flow with high confidentiality and precision. You will collaborate across departments, maintain executive calendars, prepare materials and gatekeep communications to keep leadership aligned on