Executive Assistant to CEO & Board Liaison

Arkansas Foodbank; Little Rock (AR); Vor Ort; USD 45.000 - 65.000; Vollzeit

Zusammenfassung

Arkansas Foodbank is seeking an Executive Assistant to provide essential administrative support to the CEO and Executive Leadership Team. The role entails coordinating calendars, arranging travel, preparing meeting materials, and handling confidential information with discretion.

You will also support the Board, triage communications, and assist across departments to ensure smooth operations and effective fundraising coordination.

Qualifikationen

• Bachelor’s degree in business administration, management, communication or a related field from an accredited college or university.
• Three years of experience providing executive level administrative support
• Associate degree in business administration, management, communication or a related field from accredited college or university.
• Five years of experience providing executive level administrative support
• Strong interpersonal and diplomacy skills; demonstrated ability to interact positively with a wide array of individuals, colleagues and organizational partners.

Aufgaben

• Provide administrative support to the CEO and senior management staff.
• Schedule meetings; assist in the preparation and distribution of meeting agendas and materials. Take meeting minutes and distribute to all attendees as required.
• Maintain calendar and schedule using independent judgement and discretion.
• Make travel arrangements and accommodations for CEO, other staff as requested.
• Complete and file purchase orders for all executive office expenditures.
• Run errands and prepare gifts and cards on behalf of CEO’s official capacity.
• Assist CEO with correspondence and document creation. Draft and proofread correspondence and other documents as required.
• Prioritize emails and respond when necessary. Sort and triage mail; maintain e-mail and other address directories.
• Work independently and within a team on special projects.
• Provide support for Board of Directors. Assemble and email board packets to all board members and senior managers one week in advance of meeting. Take minutes of Board and committee meetings; maintain updated board book; maintain and disseminate board contact information, forms, and other materials; order nameplates and nametags for board members as needed.
• Serve as liaison between CEO and other departments. Serve as administrative support to other departments if needed.
• Interface between development team and Executive Team by providing support and facilitating information flow to ensure CEO schedule is prioritized on fundraising initiatives.
• Oversee the development and maintenance of the organization calendar.
• Handle highly confidential and sensitive information with a high level of confidentiality and discretion.
• Represent the Arkansas Foodbank as needed in the community.
• Practice problem solving skills and research capabilities; able to recommend process improvements, identify opportunities for efficiency and present problems with solution ideas.
• Attend required staff meetings, training, and conferences.

Kenntnisse

Executive support

Time management

Prioritization

Ausbildung

Bachelor’s degree in business administration, management, communication or a related field from an accredited college or university.

Associate degree in business administration, management, communication or a related field from accredited college or university.

Tools

Outlook

Calendar

Word

Excel

SharePoint

DocuSign

PowerPoint

Jobbeschreibung

Arkansas Foodbank is seeking an Executive Assistant to provide essential administrative support to the CEO and Executive Leadership Team. The role entails coordinating calendars, arranging travel, preparing meeting materials, and handling confidential information with discretion.

You will also support the Board, triage communications, and assist across departments to ensure smooth operations and effective fundraising coordination.