Executive Assistant & Administrative Strategist

The Arkema Group; Mulberry (FL); On-site; USD 48,000 - 62,000; Full time

Job summary

The Arkema Group in Mulberry, FL is seeking an Administrative Coordinator & Executive Assistant to provide high-level support to the CEO/President and other leaders. You will manage calendars, travel, correspondence, and meeting materials, while handling confidential information with discretion.

You will coordinate domestic and international travel, prepare reports, organize records, and assist with departmental projects.

Qualifications

• High School Diploma or equivalent
• Associate degree preferred
• 5+ years of progressive administrative support experience
• Experience supporting senior leaders or executive management
• Experience coordinating meetings, travel arrangements, events, and administrative activities
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other Microsoft 365 apps
• Notary Public certification or ability to obtain within 30 days of employment

Responsibilities

• Manage calendars, appointments, and meeting schedules for assigned leaders
• Coordinate domestic and international travel arrangements, including itineraries and documentation
• Prepare correspondence, reports, presentations, agendas, and meeting materials
• Screen, prioritize, and route incoming communications and requests
• Maintain confidential files, records, and documentation
• Monitor deadlines, follow-up items, and assigned administrative activities
• Assist with gathering information for meetings, presentations, and reports
• Schedule and coordinate meetings, conference calls, and visitor arrangements
• Record meeting notes and distribute action items
• Coordinate conference room reservations, catering, tech, and logistics
• Support meetings, employee engagement activities, training, and events
• Ensure meeting and visitor areas are organized
• Provide administrative support for projects and documentation
• Track project timelines and status
• Assist with department initiatives and processes
• Support development and maintenance of admin procedures
• Recommend process improvements for efficiency
• Serve as a point of contact for customers, vendors, and visitors
• Coordinate communications on behalf of management
• Maintain relationships with internal/external contacts
• Handle sensitive information with discretion
• Prepare and process purchase requisitions, POs, invoices, and expenses
• Maintain departmental records and docs
• Coordinate office supplies and vendor services
• Assist with budget tracking and reporting
• Support office admin activities and records retention
• Use Microsoft 365 apps
• Maintain spreadsheets, reports, databases, presentations, filing systems
• Support document management and retention
• Assist with admin tech and systems improvements
• Recommend workflow improvements
• Other duties as assigned

Skills

Organizational skills

Time management

Communication skills

Multitasking

Confidentiality

Interpersonal skills

Microsoft 365

Independent worker

Proactive

Education

High school diploma

Associate degree (business/office admin)

Tools

Notary Public certification

Job description

The Arkema Group in Mulberry, FL is seeking an Administrative Coordinator & Executive Assistant to provide high-level support to the CEO/President and other leaders. You will manage calendars, travel, correspondence, and meeting materials, while handling confidential information with discretion.

You will coordinate domestic and international travel, prepare reports, organize records, and assist with departmental projects.