Executive Assistant to CEO & Board Governance Liaison

Explore St. Louis; St. Louis (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

Explore St. Louis is seeking a proactive Executive Assistant to manage the President's calendar, ensuring seamless execution of daily responsibilities. The ideal candidate will handle communications with Board Members and hospitality industry stakeholders, while providing administrative support and executing project-management strategies.

Exceptional communication and organizational skills are essential, along with experience in board governance and familiarity with the St. Louis hospitality industry. This rewarding role requires flexibility in hours, including evenings and weekends.

Qualifications

• Proven ability to prioritize multiple projects and meet deadlines in a high-pressure environment.
• Experience in board governance and preparation of board materials for meetings.
• Ability to maintain and handle confidential information with discretion.

Responsibilities

• Manage the President’s calendar and schedule meetings.
• Serve as the primary point of contact for the President.
• Organize agendas and documentation for meetings.
• Assist in preparing materials for board meetings.
• Execute project management strategies and lead special projects.
• Draft and manage confidential documents.
• Ensure compliance with state regulations.
• Coordinate travel itineraries and manage expense reports.
• Plan and execute corporate functions.

Skills

Strong written and verbal communication skills

Exceptional time-management skills

Advanced administrative and organizational abilities

Proficiency in Microsoft Office Suite

Familiarity with CRM software

Knowledge of the St. Louis hospitality industry

Tools

Microsoft Office Suite

CRM software (SimpleView)

Job description

Explore St. Louis is seeking a proactive Executive Assistant to manage the President's calendar, ensuring seamless execution of daily responsibilities. The ideal candidate will handle communications with Board Members and hospitality industry stakeholders, while providing administrative support and executing project-management strategies.

Exceptional communication and organizational skills are essential, along with experience in board governance and familiarity with the St. Louis hospitality industry. This rewarding role requires flexibility in hours, including evenings and weekends.