Executive Assistant to CEO & Board — Governance & Calendar

Lucid Group; Philadelphia (Philadelphia County); On-site; USD 70,000 - 95,000; Full time

Job summary

Lucid Group in Philadelphia is seeking an experienced executive assistant to coordinate the Board's calendar, papers and governance activities. You will manage confidential information with independence and support senior executives, ensuring timely delivery of board materials and meeting logistics.

In this role you will also oversee divisional reviews, arrange travel for board members, and help create an engaging office environment through engagement activities and welcome experiences for

Qualifications

• Demonstrated experience supporting senior executives, a Board, or governance function.
• Exceptional discretion handling confidential and commercially sensitive information.
• Excellent organization and attention to detail with multiple deadlines.
• Proactive follow-up with senior stakeholders and escalation when needed.
• Clear, professional written communication.

Responsibilities

• Manage CEO's calendar end-to-end, including scheduling and prioritization.
• Coordinate Board meeting logistics, invitations and materials.
• Maintain Board calendar, action register and records; ensure deadlines are met.
• Plan office engagement activities and employee experiences; support events.
• Coordinate VIP visits and client visits to the office; ensure a high-touch experience.

Skills

Executive support

Board coordination

Calendar management

Discretion

Communication

Event planning

Office operations

Tools

Board portals

Governance docs

Cap-table systems

Equity administration

Job description

Lucid Group in Philadelphia is seeking an experienced executive assistant to coordinate the Board's calendar, papers and governance activities. You will manage confidential information with independence and support senior executives, ensuring timely delivery of board materials and meeting logistics.

In this role you will also oversee divisional reviews, arrange travel for board members, and help create an engaging office environment through engagement activities and welcome experiences for