Executive Assistant to CEO & Board (Governance)

INB; Springfield (IL); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Job summary

INB in Springfield, IL seeks an Executive Assistant to provide high-level admin support to the CEO, ELT, and Board, managing calendars, reports, and confidential communications while coordinating board meetings and governance filings.

You will work in-office, partnering with executives and external stakeholders to ensure smooth operations and timely completion of special projects in a fast-paced finance environment.

Qualifications

• Associate's degree preferred; equivalent combination of education and experience will be considered.
• Five or more years of progressively responsible executive administrative experience.
• Experience supporting senior executives or Boards of Directors preferred.
• Banking, financial services, legal, or other regulated industry experience strongly preferred.

Responsibilities

• Provide executive administrative support to the CEO and Executive Leadership Team, including calendar management, meeting preparation, travel coordination, and confidential correspondence.
• Coordinate Board meetings by preparing agendas, meeting materials, minutes, and maintaining corporate records as acting Assistant Secretary of the Board.
• Support governance activities including Board resolutions, policy administration, regulatory filings, and annual corporate documentation.
• Administer shareholder records, stock ownership documentation, dividend communications, proxy materials, and Annual Shareholder Meeting activities.
• Coordinate executive and Board communications while maintaining confidentiality.
• Prepare professional correspondence, presentations, reports, and executive meeting materials.
• Assist with regulatory examinations, internal and external audits, and corporate reporting requirements.
• Coordinate special projects and executive events.

Skills

Executive support

Calendar management

Communication

Regulatory knowledge

Confidentiality

Microsoft Office Suite

Time management

Multitasking

Professionalism

Relationship building

Independent work

Education

Associate's degree in business administration

Equivalent combination of education and experience

Tools

Microsoft Office Suite

Job description

INB in Springfield, IL seeks an Executive Assistant to provide high-level admin support to the CEO, ELT, and Board, managing calendars, reports, and confidential communications while coordinating board meetings and governance filings.

You will work in-office, partnering with executives and external stakeholders to ensure smooth operations and timely completion of special projects in a fast-paced finance environment.