Executive Assistant to CEO - Remote, Board & Policy Support

EUGENE, CASCADES & COAST - Travel Lane County; Eugene (OR); Hybrid; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical and dental insurance

Paid holidays, vacation and sick leave

SEP/IRA contributions after two years

Job summary

Travel Lane County in Eugene, OR seeks an Executive Assistant to the President & CEO. You will support board work, scheduling, correspondence and travel to free the CEO for strategic stakeholder work.

You’ll draft communications, prepare pack­ets, and coordinate meetings, while handling sensitive information with discretion. This full-time role offers hybrid work with Downtown Eugene presence and benefits.

Qualifications

• 3+ years of executive-level administrative support, ideally supporting a President & CEO, executive or board.
• Demonstrated discretion and highest standards of confidentiality handling board, personnel and sensitive information.
• Strong written communication skills for public official correspondence treated as a public record.
• Proficiency with Office 365 and SharePoint; experience with Granicus or similar CRM tools a plus.
• Ability to learn new data and reporting platforms and interpret reports over time.
• Independent judgment on routine scheduling matters; highly organized and detail-oriented.
• Ability to work occasional evenings and weekends for conferences and events.

Responsibilities

• Calendar & Meeting Management: manage CEO calendar, prepare materials, capture next steps and coordinate staff calendars.
• Communications & Presentation Support: draft correspondence, letters of support and presentation decks.
• Board & Committee Support: manage invitations, packets, attendance and minutes.
• HR/Personnel Process Support: maintain personnel files, onboarding and benefits processes.
• Additional Responsibilities: travel logistics, visitor center support and other duties as assigned.

Skills

Executive support

Discretion

Written communication

Office 365

SharePoint

Granicus CRM

Independent judgment

Organization

Meeting coordination

Tools

Office 365

SharePoint

Granicus

Job description

Travel Lane County in Eugene, OR seeks an Executive Assistant to the President & CEO. You will support board work, scheduling, correspondence and travel to free the CEO for strategic stakeholder work.

You’ll draft communications, prepare pack­ets, and coordinate meetings, while handling sensitive information with discretion. This full-time role offers hybrid work with Downtown Eugene presence and benefits.