Executive Assistant to CEO — Board & Admin Ops

Ascension-Depaul-Services; San Antonio (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

Ascension-Depaul-Services in San Antonio, TX seeks an Executive Assistant to provide high‑level administrative support to senior leadership. You will handle office management, confidential information, correspondence, and board materials while coordinating with management, donors, volunteers, and community partners.

The role requires strong communication skills, meticulous organization, and the ability to manage travel, meetings, and HR-related tasks.

Qualifications

• Associate’s or Bachelor’s Degree in Business or Office Management required.
• Minimum 3+ years of documented experience as an Executive Assistant, Administrative Assistant, or similar role required.
• Notary Public preferred.
• Excellent written and oral communications.

Responsibilities

• Supports executive(s) with office management, secretarial tasks, and confidential information handling.
• Plans meetings, coordinates travel, and handles board communications and minutes.
• Manages HR-related tasks, onboarding materials, training tracking, and events.
• Maintains filing systems, responds to external inquiries, and oversees office equipment.
• Greet guests, answer calls, route requests, and manage correspondence.

Skills

3+ years experience

Excellent written and oral comms

Education

Associate’s or Bachelor’s Degree in Business or Office Management

Job description

Ascension-Depaul-Services in San Antonio, TX seeks an Executive Assistant to provide high‑level administrative support to senior leadership. You will handle office management, confidential information, correspondence, and board materials while coordinating with management, donors, volunteers, and community partners.

The role requires strong communication skills, meticulous organization, and the ability to manage travel, meetings, and HR-related tasks.