Executive Assistant to CEO — AI-Savvy, Events & Ops

Walters Wedding Estates; Hickory Creek (TX); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental and vision coverage

Unlimited PTO

401(k) with 4% Company Match

Device stipend

Job summary

Walters Hospitality, based in the Denton, Texas area, seeks an Executive Assistant to the CEO to keep calendars, travel, and communications running smoothly in a hybrid environment at The Olana in Hickory Creek, TX.

You will support the CEO and ELT, manage cross-functional projects, and help ensure messages reach employees clearly and on-brand, with a focus on discretion and efficiency in a growth-minded team.

Qualifications

• 5+ years of experience supporting senior executives or leadership teams in an administrative, coordination, or operations role.
• Bachelor's degree in business, communications, or related field strongly preferred.
• Proven ability to manage complex calendars, multi-stop travel, and competing priorities across several leaders.
• Experience drafting or coordinating internal communications is a strong plus.
• Experience managing event logistics and vendors.
• Advanced proficiency in Google Workspace is required.
• Strong technology literacy, including AI tools.
• Exceptional written and verbal communication with an executive-ready presence.
• Willingness to travel as needed, including alongside the CEO.
• Must be eligible to work in the United States; Walters Hospitality participates in E-Verify.
• Must submit to and pass background check

Responsibilities

• Own the CEO's calendar end to end.
• Support the ELT: scheduling, meeting prep, and follow-up.
• Provide administrative support on cross-functional projects, keeping tasks, timelines, documentation, and follow-up moving.
• Manage the administrative work that keeps the company running consistently.
• Plan and manage travel for the CEO, including trips alongside the CEO, and provide calendar and travel support to the COO.
• Prepare agendas, board materials, and monthly business review logistics; track and close action items.
• Amplify company communication: ensure leadership messages reach employees through channels.
• Plan for the annual Summit, round tables, and other events including logistics and budgets.
• Support culture and engagement: write thoughtful notes and stay connected with employees.
• Use AI tools to draft, summarize, organize, and streamline recurring work.

Skills

Calendar management

Travel coordination

Executive support

Communication

AI proficiency

Education

Bachelor's degree in business or communications

Tools

Google Workspace

Job description

Walters Hospitality, based in the Denton, Texas area, seeks an Executive Assistant to the CEO to keep calendars, travel, and communications running smoothly in a hybrid environment at The Olana in Hickory Creek, TX.

You will support the CEO and ELT, manage cross-functional projects, and help ensure messages reach employees clearly and on-brand, with a focus on discretion and efficiency in a growth-minded team.