CEO Executive Assistant | AI-Powered Executive Support

Conductor LLC; New York (NY); Hybrid; USD 120,000 - 150,000; Full time

Job summary

Conductor LLC is seeking an Executive Administrative Assistant to support the CEO and partner with leadership. The role requires proactive organization, confidentiality, and strong communication skills in a fast-paced startup-like environment.

The position involves managing the CEO's calendar, travel logistics, and meeting preparation, with a focus on using Generative AI to optimize workflows. In-office Monday-Thursday in NYC, with Fridays remote when the CEO is onsite.

Qualifications

• Requires high level of confidentiality
• Experience in startup or fast-paced environments
• Strong organizational skills and attention to detail
• Proactive, autonomous, able to handle ambiguity
• 4-year college degree or equivalent experience
• 5+ years supporting C-suite leaders
• GSuite proficiency.
• Self-starter in ambiguous environments.
• Positive attitude and adaptability.
• In-office presence Monday-Thursday in NYC.
• Strong customer service orientation.
• Commitment to continuous learning.
• 4-year college degree or equivalent work experience.
• 5+ years supporting C-Suite leaders.

Responsibilities

• Manage CEO calendar, coordinate internal/external meetings
• Maintain executive inbox/outbox and prepare briefs
• Use Generative AI to optimize workflows and prepare for meetings
• Prepare agendas, minutes, and track action items for leadership meetings
• Coordinate domestic and international travel logistics and itineraries
• Reconcile expense reports and coordinate executive visits/interviews
• Coordinate leadership team events and board meetings
• Maintain confidentiality of employee records and sensitive information
• Handle confidential information professionally and discreetly.
• Arrange leadership team events, board meetings, town halls, and offsites.
• Interact professionally with phone callers and visitors.
• Assist in events organization, catering, reservations, and offsite activities.

Skills

Confidentiality

Executive support

Calendar management

Travel coordination

Generative AI interest

Stakeholder management

C-suite support

Self-starter

Calm under pressure

Education

4-year degree preferred

Tools

GSuite

Travel tools

Job description

Conductor LLC is seeking an Executive Administrative Assistant to support the CEO and partner with leadership. The role requires proactive organization, confidentiality, and strong communication skills in a fast-paced startup-like environment.

The position involves managing the CEO's calendar, travel logistics, and meeting preparation, with a focus on using Generative AI to optimize workflows. In-office Monday-Thursday in NYC, with Fridays remote when the CEO is onsite.