Executive Assistant to CEO – Generative AI-Driven Exec Support

Conductor-LLC; New York (NY); On-site; USD 120,000 - 150,000; Full time

Job summary

Conductor LLC in New York City seeks an Executive Administrative Assistant to partner with the CEO, handling a wide range of executive and personal tasks. The candidate will be proactive, organized, and capable of navigating a fast-paced startup environment while maintaining confidentiality and professionalism.

The role emphasizes AI-assisted workflow optimization, meeting preparation, and travel logistics.

Qualifications

• 4-year college degree or equivalent work experience required or preferred.
• 5+ years supporting C-Suite leaders in fast-paced environments.
• Proven ability to handle confidential information with discretion.
• Demonstrated project prioritization and deadline management.
• Proficiency with GSuite and calendar/travel coordination.

Responsibilities

• Manage the CEO’s shifting calendar and coordinate meetings with internal teams, customers, and board members.
• Maintain executive inbox and outbox; draft briefs using Generative AI to prep for meetings.
• Prepare agendas, distribute minutes, and track action items for leadership meetings.
• Coordinate travel logistics domestically and internationally with detailed itineraries.
• Reconcile expense reports and arrange events for leadership and visits.
• Serve as a professional, discreet liaison with C-level executives and staff.
• Collaborate with Facilities to ensure conference rooms are clean and stocked for meetings.
• Research as needed to support the CEO while upholding confidentiality.

Skills

Confidentiality

Generative AI

Startup environment

Attention to detail

Multi-project prioritization

Integrity and discretion

GSuite proficiency

Self-starter

Customer service orientation

Education

4-year College degree or equivalent

Tools

Travel logistics tools

Job description

Conductor LLC in New York City seeks an Executive Administrative Assistant to partner with the CEO, handling a wide range of executive and personal tasks. The candidate will be proactive, organized, and capable of navigating a fast-paced startup environment while maintaining confidentiality and professionalism.

The role emphasizes AI-assisted workflow optimization, meeting preparation, and travel logistics.