Executive Assistant To CEO

Priority VA; Miami (FL); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health Benefits

PTO

Disability insurance

401(k) with discretionary match

Company-paid Life Insurance

Discretionary bonuses

Professional development opportunities

Job summary

Priority VA is seeking an Executive Assistant to the CEO in Fort Lauderdale, FL. You will own a complex calendar, manage the CEO's inbox, plan travel with itineraries, and prepare materials for meetings. You will handle confidential information and support a range of initiatives with discretion and excellence.

You should be a proactive, highly organized self-starter with superb communication skills, ready to elevate operations and contribute to a high-performing leadership team.

Qualifications

• 5+ years of direct Executive Assistant experience supporting a CEO or founder.
• Ability to manage a complex calendar and protect executive focus.
• Discretion with confidential and financial information.
• Strong written and verbal communication; detail oriented.
• Experience with travel planning and cross-border itineraries is a plus.

Responsibilities

• Own a complex calendar and protect the CEO's white space and personal time.
• Manage inbox end-to-end: route, draft or respond, flag priorities.
• Research and plan domestic and international travel with full itineraries.
• Prepare executive meeting materials and run-rate analytics.
• Handle personal errands, credit cards, and confidential correspondence.
• Lead special projects and collaborate with team on initiatives.

Skills

Calendar management

Inbox management

Travel planning

Executive support

Communication

Discretion

Attention to detail

AI tools

Tools

Microsoft Outlook

Teams

Windows-based tools

AI tools

Job description

Our Client has built and is currently leading a successful mortgage lending and insurance company. Growing these two companies requires trust, discretion, integrity, and operational excellence. If you are an intuitive career Executive Assistant with a proven track record of supporting high-performing leaders, we want to connect with you!

What our client needs:

As the Executive Assistant to the CEO, you will own processes and logistics while keeping your leader balanced and informed by doing the following:

• Own a complex calendar while deliberately protecting the CEO's white space, personal time, and focus
• Manage the inbox end-to-end: monitor, route, draft or respond where appropriate, and flag what truly needs attention
• Research and plan domestic and international travel, to include full itineraries
• Synthesize large amounts of information into narrowed, ready-to-use recommendations
• Handle credit cards, financial information, and executive correspondence responsibly and confidentially
• Handle personal errands and logistics: returns, home support, and dinner-party or event assistance
• Prepare executive meeting materials, including analytics, forecasts, and run-rate data
• Manage special projects and initiatives as assigned by the CEO
• Collaborate with other team members on behalf of the CEO and company initiatives

What does success look like?

You make the CEO's life better. You are a confident, high-judgment self-starter with excellent communication skills. You create order. You know when and how to inform and elevate with solutions. This CEO will be able to close their laptop on a flight because they know you have things handled. With your collaboration, everyone can work fully in their zone of genius.

Essential Skills and Abilities:

• Previous Executive Assistant experience supporting Leaders in a fast-paced environment where variables change constantly and responsiveness and urgency are critical
• Solutions-oriented with a strong sense of ownership and accountability
• Strong judgment, discretion, and trustworthiness with confidential and financial information
• Ability to work independently, anticipate needs, utilize resources, and act before being asked
• Fluency across Microsoft Outlook, Teams, and other Windows-based tools, plus comfort using AI tools intelligently
• Excellent written and verbal communication skills; error-free, polished correspondence is essential
• Exceptional attention to detail
• Mortgage or financial-services experience is a plus but not required; entrepreneurial backgrounds are preferred
• Ability to travel a few times a year; Passport is required

Compensation Details:

• Salary $80,000-$90,000
• Health Benefits: Medical, Dental, Vision, FSA/HSA
• PTO
• Short-Term Disability and Long-Term Disability
• 401 (k) with a discretionary company match
• Company-paid Life Insurance
• Discretionary, performance-based Bonuses
• Professional Development Opportunities

This role requires at least 5 years of direct Executive Assistant experience with a CEO and/or Founder

LOCATION SPECIFICS.

This is a hybrid position in Fort Lauderdale, FL.

Priority VA actively celebrates applicants' different abilities, sexual orientation, ethnicity, faith, and gender. Everyone is welcome and supported in their development at all stages of their journey with us. At Priority VA we are dedicated to learning about each human as an individual and building a diverse, inclusive, and positive workplace. We strive to create human connections between our clients and the most qualified candidates. So if you've felt unseen or ignored in your career search previously don't worry, we're excited to meet you!