Executive Assistant for CEO

10x Recruitment; Boca Raton (FL); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Onsite in Boca Raton

Competitive base salary

Benefits package

Direct exposure to executive leaders

Job summary

10X Recruitment seeks an exceptional Executive Assistant to the CEO for a 100% onsite role in Boca Raton, FL. The successful candidate will provide comprehensive executive support, manage a demanding calendar across multiple business interests, and handle both professional and personal scheduling with the utmost discretion.

The role requires polished communication, proactive problem-solving, and the ability to anticipate needs in a fast-paced entrepreneurial environment while coordinating with

Qualifications

• Proven experience directly supporting a CEO, founder, or senior executive
• Ability to manage both business and personal executive responsibilities with discretion
• Exceptional professionalism and executive presence
• Strong organizational capabilities and attention to detail
• Experience handling confidential information with integrity

Responsibilities

• Manage and coordinate a complex executive calendar across multiple interests
• Serve as a trusted point of contact for attorneys, leadership teams, vendors, and external professionals
• Coordinate meetings, calls, and executive commitments while protecting the CEO's time
• Prepare meeting materials and ensure the CEO is fully prepared for scheduled commitments
• Oversee domestic travel, accommodations, and itineraries; handle travel logistics
• Draft professional emails and documents; monitor deadlines and priorities
• Support special projects and cross-business initiatives
• Maintain strict confidentiality for sensitive business, financial, and personal information

Skills

Executive support

Calendar management

Communication

Discretion

Problem solving

Independence

Organizational skills

Tools

Microsoft 365

Google Workspace

Job description

Executive Assistant to the CEO

IMPORTANT:
Candidates must have previous experience providing direct executive-level support and be comfortable managing both business and personal responsibilities.

This is a 100% onsite position in Boca Raton, Florida. Remote and hybrid arrangements are not available.

Location:Boca Raton, Florida
Position Type:Full-Time | 100% Onsite
Schedule:Monday–Friday | 8:00 AM–5:00 PM, with flexibility as needed
Industry:Executive Administration | Legal | Business Operations
Search:Confidential Executive Search

Confidential Executive Opportunity

10X Recruitment has been retained to identify an
exceptional Executive Assistant to the CEO
for a highly successful entrepreneur and business executive based in Boca Raton, Florida.

This is a unique opportunity for a
highly polished, dynamic, and experienced Executive Assistant
to serve as the trusted right hand to an executive overseeing multiple business interests, including a law firm and other ventures.

We are seeking an individual who brings exceptional professionalism, sound judgment, strong business acumen, and the ability to manage a demanding professional and personal schedule with precision.

This is not a traditional administrative assistant position.
The successful candidate will be a proactive, solutions-oriented professional who anticipates needs, manages competing priorities, and takes complete ownership of responsibilities without requiring constant direction.

The ideal candidate is someone who thrives in a fast-paced entrepreneurial environment and understands what it takes to support a high-performing executive.

Position Overview

The Executive Assistant will provide comprehensive, one-on-one support to the CEO, overseeing a wide range of business, administrative, scheduling, and personal responsibilities.

This individual will serve as a central point of coordination across the executive's professional and personal activities, ensuring that priorities are managed efficiently and important matters receive the appropriate attention.

The position requires someone who can confidently interact with attorneys, senior executives, business partners, vendors, and other professionals while maintaining the highest standards of discretion and professionalism.

We are looking for someone who can think independently, exercise excellent judgment, and stay several steps ahead of the CEO.

Key Responsibilities

Executive & Business Support

• Manage and coordinate a complex, constantly evolving executive calendar across multiple business interests

• Serve as a trusted point of contact for attorneys, leadership teams, business partners, vendors, and external professionals

• Coordinate meetings, conference calls, appointments, and executive commitments

• Manage executive correspondence, including drafting professional emails, communications, and documents

• Screen, prioritize, and coordinate incoming requests to protect the CEO's time

• Track important deadlines, business priorities, and outstanding action items

• Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries

• Prepare meeting materials, organize information, and ensure the CEO is fully prepared for scheduled commitments

• Assist with special projects, business initiatives, and administrative responsibilities

• Follow up with internal and external stakeholders to ensure timely execution of priorities

• Handle sensitive business, financial, and legal information with complete confidentiality

Personal & Lifestyle Management

• Manage personal appointments, reservations, and scheduling requirements

• Coordinate household vendors, service providers, and personal projects

• Assist with family scheduling, travel arrangements, and personal logistics

• Handle personal errands and time-sensitive requests as needed

• Maintain organization across professional and personal commitments

• Anticipate personal scheduling conflicts and proactively resolve logistical challenges

• Exercise discretion and professionalism when managing confidential personal matters

Executive Coordination & Problem-Solving

• Anticipate the CEO's needs and proactively address potential challenges

• Independently manage competing priorities and changing schedules

• Identify inefficiencies and implement practical organizational solutions

• Coordinate across multiple businesses to maintain consistent communication and follow-through

• Exercise sound judgment when determining which matters require immediate executive attention

• Take ownership of assigned responsibilities from initiation through completion

• Remain responsive and adaptable when urgent business or personal matters arise

Required Qualifications

• Proven experience as an Executive Assistant directly supporting a CEO, founder, business owner, or senior executive REQUIRED

• Demonstrated experience managing both professional and personal executive responsibilities

• Exceptional professionalism, executive presence, and communication skills

• Strong organizational capabilities and meticulous attention to detail

• Proven ability to manage complex calendars, competing priorities, and demanding schedules

• Excellent independent decision-making, problem-solving, and critical-thinking skills

• Ability to operate with minimal supervision and take initiative

• Strong business acumen and comfort interacting with senior-level professionals

• Exceptional written communication and executive correspondence skills

• Complete discretion when handling confidential business, legal, financial, and personal matters

• Proficiency with Microsoft 365, Google Workspace, and modern productivity tools

• Ability to remain calm, organized, and effective under pressure

• Must be available to work full-time onsite in Boca Raton, Florida

• Flexibility to address occasional urgent matters outside standard business hours

Highly Preferred Qualifications

• Previous experience supporting a serial entrepreneur or executive with multiple businesses

• Executive Assistant experience within a law firm or professional services organization

• Experience supporting law firm partners, managing partners, or senior legal executives

• Background in a family office, privately held company, or entrepreneurial environment

• Experience coordinating complex business and personal travel

• Strong project coordination and executive operations experience

• Experience working with high-profile executives or business owners

Exceptional executive support experience is essential.

Ideal Candidate

We are seeking a
highly capable, exceptionally professional Executive Assistant who operates with confidence, urgency, and complete ownership.

The ideal candidate is more than organized. They are intuitive, resourceful, adaptable, and capable of managing complex responsibilities while maintaining a polished and composed demeanor.

This individual should demonstrate:

• Executive-level professionalism:
  Comfortable representing and communicating on behalf of a successful CEO

• Proactive thinking:
  Anticipates needs and addresses challenges before they become problems

• Exceptional organization:
  Manages complex schedules, communications, and priorities without missing important details

• Independent judgment:
  Makes intelligent decisions without constant supervision

• Versatility:
  Seamlessly transitions between business responsibilities and personal matters

• Discretion:
  Understands the importance of confidentiality, trust, and professional boundaries

• Accountability:
  Takes ownership of responsibilities and consistently follows through

• Adaptability:
  Thrives in a demanding, fast-moving environment where priorities can change quickly

We want someone who becomes indispensable to the CEO by making both business operations and personal responsibilities run seamlessly.

This opportunity is best suited for an experienced professional seeking a long-term executive partnership built on trust, reliability, and exceptional performance.

Schedule, Compensation & Benefits

• Full-Time | 100% Onsite in Boca Raton, Florida

• Monday–Friday, 8:00 AM–5:00 PM

• Occasional after-hours availability for urgent or time-sensitivematters

• Competitive base salary commensurate with experience

• Potential annual performance bonus

• Benefits package and paid time off

• Opportunity to work directly with executive leadership across diverse business interests

Confidential Executive Search

This opportunity is being represented exclusively by
10X Recruitment
on behalf of a confidential executive client.

The identity of the employer and additional details regarding the opportunity will be shared with qualified candidates during the recruitment process.

All candidate inquiries will be handled with discretion and professionalism.

IMPORTANT:
Candidates must have proven experience directly supporting senior executive leadership and demonstrate the ability to manage both business and personal responsibilities at a high level.

This is a full-time, 100% onsite position in Boca Raton, Florida. Remote and hybrid arrangements are not available.