Executive Assistant

10x Recruitment; Boca Raton (FL); On-site; USD 55,000 - 95,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid time off

Annual bonus

Job summary

10X Recruitment is assisting in Boca Raton, FL to recruit an Executive Assistant to the CEO for a high-level executive. The role is 100% onsite with a demanding schedule and strict discretion, requiring proactive, independent work and flawless organization.

The successful candidate will manage complex calendars, coordinate communications, and handle confidential business and personal matters with professionalism. This position offers growth and dedicated support to leadership.

Qualifications

• Previous experience as an Executive Assistant supporting a CEO, founder, owner, or senior-level executive REQUIRED
• Ability to manage both professional and personal executive responsibilities
• Excellent organizational skills and attention to detail
• Strong independent decision-making and problem-solving abilities
• Manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Professionalism, confidentiality and sound judgment

Responsibilities

• Manage and coordinate a complex executive calendar and meetings
• Serve as primary contact for business associates, leadership teams, vendors, and partners
• Prepare materials, coordinate executive communications
• Monitor deadlines, action items and follow-ups
• Draft professional emails and documents
• Support executive-level projects and organizational priorities
• Anticipate scheduling conflicts and protect executive time
• Maintain strict confidentiality of sensitive information
• Coordinate personal appointments and household logistics
• Handle personal errands and family scheduling as needed

Skills

Executive support

Calendar management

Communication

Discretion

Prioritization

Vendor coordination

Microsoft 365

Google Workspace

Tools

Microsoft 365

Google Workspace

Job description

Executive Assistant to the CEO

IMPORTANT: Candidates must have previous experience providing direct executive-level support and be comfortable managing both business and personal responsibilities.

This is a 100% onsite position in Boca Raton, Florida. Remote and hybrid arrangements are not available.

Location: Boca Raton, Florida
Position Type: Full-Time | 100% Onsite
Schedule: Monday-Friday | 8:00 AM–5:00 PM
Industry: Executive Administration | Business Operations

10X Recruitment has been retained to identify an exceptional Executive Assistant to the CEO for a successful business executive based in Boca Raton, Florida.

This is a high-level opportunity for an experienced Executive Assistant who thrives in a fast-paced environment, operates with exceptional discretion, and takes pride in being an indispensable resource to executive leadership.

The ideal candidate is proactive, resourceful, highly organized, and capable of managing both professional and personal responsibilities with minimal direction.

This is not a traditional administrative support position. We are seeking a trusted right-hand professional who can anticipate needs, solve problems independently, and ensure that daily operations run seamlessly.

Position Overview

The Executive Assistant will provide comprehensive, one-on-one support to a senior executive with diverse business interests and a demanding schedule.

This individual will manage complex calendars, coordinate communications, oversee scheduling, and handle a variety of confidential business and personal matters.

Success in this position requires exceptional judgment, flexibility, attention to detail, and the ability to remain several steps ahead in a constantly evolving environment.

Key Responsibilities

Executive & Business Support

• Manage and coordinate a complex executive calendar, including meetings, appointments, and competing priorities
• Serve as a primary point of contact for business associates, leadership teams, vendors, and external partners
• Organize meetings, prepare materials, and coordinate executive communications
• Monitor important deadlines, action items, and follow-up responsibilities
• Manage incoming correspondence, prioritize communications, and draft professional emails and documents
• Support executive-level projects and assist with organizational priorities
• Anticipate scheduling conflicts, resolve issues proactively, and protect the executive's time
• Maintain strict confidentiality regarding sensitive business and financial information

Personal & Lifestyle Support

• Coordinate personal appointments, reservations, and scheduling needs
• Assist with household-related logistics and vendor coordination
• Manage personal errands, projects, and administrative responsibilities
• Provide support with family scheduling and other personal arrangements as needed
• Handle sensitive personal matters with professionalism and complete discretion

Required Qualifications

• Previous experience as an Executive Assistant supporting a CEO, founder, owner, or senior-level executive REQUIRED
• Demonstrated ability to manage both professional and personal executive responsibilities
• Exceptional organizational skills and attention to detail
• Strong independent decision-making and problem-solving abilities
• Ability to manage multiple priorities in a fast-paced, demanding environment
• Excellent written and verbal communication skills
• High level of professionalism, confidentiality, and sound judgment
• Strong calendar management and executive communication experience
• Comfortable working with minimal supervision and taking initiative
• Must be available to work full-time onsite in Boca Raton, Florida
• Flexibility to respond to occasional time-sensitive matters outside standard business hours

Preferred Qualifications

• Experience supporting entrepreneurs, business owners, or executives with diverse business interests
• Background in an entrepreneurial, privately held, or fast-growing organization
• Experience in a family office or private executive support environment
• Proficiency with Microsoft 365, Google Workspace, and executive productivity tools
• Experience coordinating complex business and personal schedules

Industry-specific experience is not required. Strong executive assistant experience is essential.

Ideal Candidate

We are looking for a high-performing Executive Assistant who takes ownership, moves quickly, and gets things done.

The ideal candidate is someone who:

• Anticipates needs before being asked
• Operates independently and makes sound decisions
• Remains composed under pressure
• Handles changing priorities without losing focus
• Is exceptionally reliable, organized, and detail-oriented
• Understands the importance of discretion and professional boundaries
• Takes pride in making an executive's professional and personal life more efficient

This opportunity is best suited for someone who enjoys responsibility, values trust, and wants to build a long-term working relationship with executive leadership.

Schedule & Benefits

• Full-Time | 100% Onsite in Boca Raton, FL
• Monday-Friday, 8:00 AM–5:00 PM
• Occasional after-hours availability for urgent or time-sensitive matters
• Competitive base compensation commensurate with experience
• Annual performance bonus opportunity
• Comprehensive benefits package
• Paid time off
• Long-term professional growth opportunity

Confidential Search

This search is being conducted exclusively by 10X Recruitment on behalf of a confidential executive client.

The identity of the employer and additional details regarding the opportunity will be shared with qualified candidates during the recruitment process.