Team Executive Assistant/Receptionist

Hawthorne Lane; Washington (District of Columbia); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Competitive pay

401k matching

PTO

Holiday time off

Small team

Job summary

Hawthorne Lane in Washington, DC is seeking an Executive Assistant/Receptionist to anchor the front office and keep a busy leadership team running smoothly. The ideal candidate has a decade of administrative support, excels at calendar management, greeting guests, and handling confidential information with poise.

This role offers a stable, professional office environment with opportunities to contribute across the organization.

Qualifications

• Over ten years supporting executives or leadership teams.
• Bachelor’s degree required.
• Ability to manage multiple priorities under pressure.
• Discreet, dependable, and trusted with sensitive information.
• Proficient in Outlook, Word, Excel, PowerPoint; expense platforms.

Responsibilities

• Own and manage complex calendars for multiple executives.
• Coordinate meetings with senior leaders and external stakeholders.
• Prepare meeting materials, note-taking, and agenda distribution.
• Book travel, prepare expense reports, and manage related filings.
• Support invoice and subscription approvals.
• Maintain organized records and templates.
• Welcome visitors and manage front desk.
• Keep conference rooms and mail organized and ready for meetings.
• Assist with special projects and events.

Skills

Executive support

Calendar management

Office coordination

Front desk

Travel booking

Expense reports

Invoicing

Records management

Event support

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Expense platforms

Job description

This DC nonprofit is seeking an Executive Assistant/Receptionist to anchor the front office and keep a busy leadership team running smoothly. The ideal match is a well-versed executive support professional who’s just as comfortable managing a packed calendar as they are greeting guests at the front desk. If your background includes a decade or more in administrative support, you thrive amid a professional office setting, and you’re proud to be the dependable presence everyone turns to, this could be your next opportunity.

Key Responsibilities

• Own and manage complex, shifting calendars for multiple executives, prioritizing meetings and communicating changes proactively.
• Correspond with senior leaders and external stakeholders directly to coordinate and schedule meetings.
• Coordinate the preparation, day‑of and follow‑up needs of internal and external meetings and events, including virtual details and tech setup, notetaking, agenda prep, and distributing follow‑up materials.
• Book travel, prepare expense reports, and manage related filings and documentation.
• Support invoice and subscription processing and approvals for assigned executives.
• Maintain organized information such as records, document templates, and tracking sheets.
• Serve as the welcoming first point of contact for all visitors, vendors, and contacts, ensuring a tidy and presentable front office space.
• Partner with colleagues to keep conference rooms and common areas clean, organized, and meeting‑ready. Manage incoming and outgoing mail.
• Pitch in on special projects and events as needed.

Why You’ll Love Working Here

• Encompasses a network of advocates within economic and policy industries.
• This nonprofit offers competitive compensation alongside benefits, 401k matching, PTO and holiday time off!
• Small team setting where you are able to tackle a variety of tasks.

What We’re Looking For

• EA proven track record. You have over ten years supporting executives or leadership teams, with a clear pattern of stepping up as trust and scope expanded.
• Academically prepared. A bachelor’s degree is required.
• Composed under pressure. You juggle competing priorities with ease and stay professional no matter how busy it gets.
• A trusted presence. You’re discreet, dependable, and comfortable handling sensitive information.
• Tech‑comfortable. Proficient in Outlook, Word, Excel, and PowerPoint, and expense platforms.
• A team player. Self‑motivated but always ready to lend a hand to colleagues across the organization.
• Sharp‑eyed. You have strong organizational, proofreading, and follow‑through skills.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.