Executive Assistant to CEO

Prager University; Los Angeles (CA); On-site; USD 85,000 - 105,000; Full time

Job summary

PragerU is seeking an exceptionally sharp Executive Assistant to the CEO in Los Angeles. This on-site role requires a proactive, highly organized professional to support the Office of the CEO, coordinate calendars, meetings, travel, and confidential communications with senior leaders and donors.

You will work closely with the Sr. Executive Assistant, manage competing priorities, prep meeting materials, and help drive the efficiency of the executive team in a fast-paced environment.

Qualifications

• 5+ years of executive-level administrative support experience, preferably with C-suite executives.
• Excellent written and verbal communication with meticulous attention to detail.
• Extremely organized, able to manage multiple priorities and meet deadlines.
• Proactive self-starter who can work independently with minimal supervision.
• Discretion and confidentiality in dealing with sensitive information.
• Proficient in Google Workspace (Gmail, Calendar, Docs, Sheets).
• Team player with strong collaboration across leadership.
• Willingness to travel occasionally (4–6 times per year)
• Ability to coordinate travel, meetings, and events.

Responsibilities

• Support the CEO and executive team with calendar management and scheduling.
• Prepare agendas, materials, presentations for meetings.
• Coordinate meetings, events, and business meals with logistics.
• Communicate professionally with internal and external stakeholders.
• Arrange travel including transportation and accommodations.
• Assist with special projects and company events.
• Track outstanding requests and deadlines.
• Anticipate needs and resolve scheduling issues.

Skills

Executive support

Calendar management

Written and verbal communication

Attention to detail

Discretion

Google Workspace

Team collaboration

Travel coordination

Meeting coordination

Prioritization

Job description

Location:

Los Angeles, CA (on-site)

Our mission is to promote American values through the creative use of digital media, technology and edu-tainment. We’re proud to be voted among the “Best Place to Work in Los Angeles” by the LA Business Journal 4 years in a row.

We’re looking for an exceptionally sharp, organized, and proactive Executive Assistant to CEO to provide administrative support to our CEO as part of a collaborative executive support team. Working closely with the Sr. Executive Assistant and other team members, this role is focused on ensuring the Office of the CEO runs smoothly and efficiently. The ideal candidate is a strong team player who thrives in a fast-paced environment, communicates effectively, exercises sound judgment, and takes pride in handling both routine administrative tasks and complex assignments. Success in this role requires exceptional attention to detail, adaptability, follow-through, and a willingness to jump in wherever needed to support the team’s priorities.

Duties and Responsibilities:

• Work closely with the Sr. Executive Assistant and the CEO’s support team to ensure the Office of the CEO operates smoothly and efficiently
• Provide day-to-day administrative support, including calendar management, scheduling meetings, coordinating requests, and managing competing priorities
• Prepare daily agendas, meeting materials, presentations, and other documents to support the CEO and executive team
• Coordinate meetings, events, business meals, and reservations, ensuring all logistics are handled accurately and efficiently
• Communicate professionally with internal and external stakeholders, including senior executives, high-net-worth individuals, and donors, while maintaining strict confidentiality and discretion
• Coordinate business travel arrangements, including transportation, accommodations, and detailed itineraries
• Assist with special projects and company events, providing administrative and logistical support as needed
• Track outstanding requests, follow up on action items, and ensure deadlines and commitments are met
• Anticipate needs, proactively identify potential challenges, and resolve administrative or scheduling issues efficiently

Successful Candidates Will Possess:

• 5+ years of experience providing executive-level administrative support, preferably to C-suite executives in fast-paced environments
• Exceptional written and verbal communication skills with meticulous attention to detail
• Highly organized, with the ability to manage multiple competing priorities, meet deadlines, and consistently follow through
• Proactive self-starter who anticipates needs, takes initiative, and works independently with minimal supervision
• Strong critical-thinking and problem-solving skills, with sound judgment and a high level of discretion
• Adaptable, resourceful, and resilient, with the ability to remain composed under pressure and adjust quickly to changing priorities
• Proficient in Google Workspace, including Gmail, Calendar, Docs, and Sheets
• Collaborative team player who builds strong relationships and communicates effectively with individuals at all levels, including senior leadership
• Willingness to handle both routine administrative tasks and complex assignments with equal attention to detail, professionalism, and a team-first attitude
• Service-oriented mindset with a strong sense of urgency and willingness to support the needs of a demanding executive office
• Flexibility to work occasional evenings and weekends as business needs require.
• Willing and able to travel approximately 4–6 times per year

What We Do:

We promote American values through educational videos for people of all ages. People come to PragerU for a variety of reasons, but they all have one thing in common: They want to grow—intellectually, spiritually, emotionally, and physically. To learn more about PragerU, visit http://prageru.com.

Salary Range:

The salary target for this role is $85,000 - $105,000+. Final offer amounts depend on multiple factors including candidate experience and expertise, and most recent market data. This position is eligible for an annual bonus based on personal and company performance, in addition to our robust benefits package.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law.

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Please note that we constantly have ideas and concepts pitched to us which we appreciate. Most ideas and concepts are not protectable and are freely available for the public and PragerU to use or modify and use. From time to time where they are not, you agree that by presenting these ideas and concept, and in consideration of PragerU reviewing these ideas and concepts, you hereby grant to PragerU an irrevocable, worldwide, royalty-free and non-exclusive license to use, modify and exploit for any purpose any ideas and concepts and any expressions of those ideas and concepts. Nothing herein precludes you from using any ideas or concepts presented.