Executive Assistant to CEO – On-site LA, Fast-Paced

Prager University; Los Angeles (CA); On-site; USD 85,000 - 105,000; Full time

Job summary

PragerU is seeking an exceptionally sharp Executive Assistant to the CEO in Los Angeles. This on-site role requires a proactive, highly organized professional to support the Office of the CEO, coordinate calendars, meetings, travel, and confidential communications with senior leaders and donors.

You will work closely with the Sr. Executive Assistant, manage competing priorities, prep meeting materials, and help drive the efficiency of the executive team in a fast-paced environment.

Qualifications

• 5+ years of executive-level administrative support experience, preferably with C-suite executives.
• Excellent written and verbal communication with meticulous attention to detail.
• Extremely organized, able to manage multiple priorities and meet deadlines.
• Proactive self-starter who can work independently with minimal supervision.
• Discretion and confidentiality in dealing with sensitive information.
• Proficient in Google Workspace (Gmail, Calendar, Docs, Sheets).
• Team player with strong collaboration across leadership.
• Willingness to travel occasionally (4–6 times per year)
• Ability to coordinate travel, meetings, and events.

Responsibilities

• Support the CEO and executive team with calendar management and scheduling.
• Prepare agendas, materials, presentations for meetings.
• Coordinate meetings, events, and business meals with logistics.
• Communicate professionally with internal and external stakeholders.
• Arrange travel including transportation and accommodations.
• Assist with special projects and company events.
• Track outstanding requests and deadlines.
• Anticipate needs and resolve scheduling issues.

Skills

Executive support

Calendar management

Written and verbal communication

Attention to detail

Discretion

Google Workspace

Team collaboration

Travel coordination

Meeting coordination

Prioritization

Job description

PragerU is seeking an exceptionally sharp Executive Assistant to the CEO in Los Angeles. This on-site role requires a proactive, highly organized professional to support the Office of the CEO, coordinate calendars, meetings, travel, and confidential communications with senior leaders and donors.

You will work closely with the Sr. Executive Assistant, manage competing priorities, prep meeting materials, and help drive the efficiency of the executive team in a fast-paced environment.