Administrative Assistant (Office of CEO)

Prager University; Los Angeles (CA); On-site; USD 39,000 - 45,000; Full time

Job summary

PragerU in Los Angeles is seeking a dependable Administrative Assistant to support the Office of the CEO. This role blends traditional admin duties with hands-on, day-to-day logistics, keeping operations smooth and enabling senior leadership to focus on strategic priorities.

Ideal candidates are highly organized, discreet, and capable of juggling multiple priorities in a fast-paced environment. You will coordinate calendars, travel, meetings, and office needs while maintaining a professional,

Qualifications

• Experience in administrative, support, customer service, or hospitality roles is helpful but not required.
• Impeccable reliability, discretion, and attention to detail.
• Calm under pressure and able to adapt to changing priorities.
• Strong problem-solving skills and the ability to adapt quickly.
• Friendly, can-do attitude with a calm professional demeanor.
• Valid driver's license and reliable transportation.
• Availability to travel highly preferred.

Responsibilities

• Provide day-to-day administrative and logistical support to the CEO and Sr. Executive Assistant
• Assist with scheduling, calendars, meetings, reports, presentations, and daily materials
• Monitor email and other communication channels, flag important updates, and follow up on outstanding items
• Coordinate travel, appointments, transportation, errands, deliveries, returns, and other logistics
• Manage school, camp, extracurricular activity, and program registrations, including forms, deadlines, and payments
• Monitor relevant group communications to ensure important schedule changes, events, and action items are not missed
• Coordinate medical, dental, orthodontic, and other appointments
• Assist with local pickup/drop-off needs as required
• Coordinate coffee, meals, snacks, catering, and daily office needs
• Keep the CEO's office organized, stocked, and prepared for the day
• Support early-morning appointments, special events, filming, and other schedule needs
• Communicate with vendors, drivers, service providers, and other contacts
• Handle sensitive and confidential information with discretion
• Assist with special projects and other duties as assigned

Skills

Reliability

Discretion

Attention to detail

Calm under pressure

Problem-solving

Cross-functional teamwork

Communication

Driver's license

Job description

Location

Los Angeles, California (on-site)

Our mission is to promote American values through the creative use of digital media, technology and edu-tainment. We're proud to be voted among the "Best Place to Work in Los Angeles" by the LA Business Journal 4 years in a row.

We're looking for a dependable, highly organized Administrative Assistant to support the Office of the CEO. This position plays a key role in keeping day-to-day operations running smoothly and efficiently and works closely with the CEO and Sr. Executive Assistant to provide comprehensive administrative and logistical support.

The role combines traditional administrative responsibilities with hands-on, task-oriented support and requires someone who is comfortable managing a wide variety of priorities throughout the day. The ideal candidate enjoys being the person who keeps things moving behind the scenes, anticipates needs, follows through on details, and can adapt quickly when schedules or priorities change.

Duties and Responsibilities

• Provide day-to-day administrative and logistical support to the CEO and Sr. Executive Assistant
• Assist with scheduling, calendars, meetings, reports, presentations, and daily materials
• Monitor email and other communication channels, flag important updates, and follow up on outstanding items
• Coordinate travel, appointments, transportation, errands, deliveries, returns, and other logistics
• Manage school, camp, extracurricular activity, and program registrations, including forms, deadlines, and payments
• Monitor relevant group communications to ensure important schedule changes, events, and action items are not missed
• Coordinate medical, dental, orthodontic, and other appointments
• Assist with local pickup/drop-off needs as required
• Coordinate coffee, meals, snacks, catering, and daily office needs
• Keep the CEO's office organized, stocked, and prepared for the day
• Support early-morning appointments, special events, filming, and other schedule needs
• Communicate with vendors, drivers, service providers, and other contacts
• Handle sensitive and confidential information with discretion
• Assist with special projects and other duties as assigned

Successful Candidates Will Possess

• Experience in administrative, support, customer service, or hospitality roles is helpful but not required, we're open to candidates who are quick learners with the right mindset and enthusiasm
• Impeccable reliability, discretion, and attention to detail
• Calm under pressure
• Strong problem-solving skills and the ability to adapt quickly to changing needs
• Friendly, can-do attitude with a calm and professional demeanor under pressure
• Valid driver's license and reliable transportation
• Availability to travel highly preferred
• Proficient computer skills and ability to operate general office equipment
• Positive attitude and eagerness to learn
• Comfortable with ambiguity in a fast-paced environment
• Ability to work cross-functionally and with all levels of the organization, including Senior Leadership

What We Do

We promote American values through educational videos for people of all ages. People come to PragerU for a variety of reasons, but they all have one thing in common: They want to grow-intellectually, spiritually, emotionally, and physically. To learn more about PragerU, visit http://prageru.com.

Hourly Range

The hourly range for this role is $28.00 - $33.00 per hour. Final offer amounts depend on multiple factors including candidate experience and expertise, and most recent market data. This position is eligible for an annual bonus based on personal and company performance, in addition to our robust benefits package.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law.

Please note that we constantly have ideas and concepts pitched to us which we appreciate. Most ideas and concepts are not protectable and are freely available for the public and PragerU to use or modify and use. From time to time where they are not, you agree that by presenting these ideas and concept, and in consideration of PragerU reviewing these ideas and concepts, you hereby grant to PragerU an irrevocable, worldwide, royalty-free and non-exclusive license to use, modify and exploit for any purpose any ideas and concepts and any expressions of those ideas and concepts. Nothing herein precludes you from using any ideas or concepts presented.