Executive Assistant to Center Director

University of Mississippi; Mississippi; On-site; USD 47,000 - 70,000; Full time

Job summary

The University of Mississippi seeks an experienced administrative coordinator for the Small Business Development Center RISE Center. You will coordinate day-to-day fiscal, administrative, and operational activities across funded programs, supporting grant planning, budgeting, reporting, and liaison duties.

Responsibilities include managing the Center Director's calendar, handling correspondence, tracking deadlines, preparing materials, and maintaining CRM records.

Qualifications

• Experience supporting a senior leader, including calendar management.
• Strong written communication and attention to detail.
• Proficiency with Microsoft Office and CRM systems; willingness to learn new tools.
• Discretion and ability to maintain confidentiality.

Responsibilities

• Assist in managing the Center Director's calendar, including scheduling appointments and meetings.
• Serve as the first point of contact for the Center Director; screen calls, visitors, and meeting requests.
• Coordinate scheduling for center events, and maintain the master calendar of center activities.
• Provide proactive alerts on upcoming tasks, meetings, deliverables, and deadlines.
• Monitor the Center Director's incoming email; flag time-sensitive items and draft routine responses.
• Track deadlines across grant reporting and program commitments.
• Prepare meeting materials, agendas, and follow-up items.
• Enter and maintain client and event records in CRM accurately and on schedule.
• Review CRM entries and center activity for anomalies and data-quality issues.
• Assist with pulling activity summaries and reports from CRM as needed.
• Anticipate and prepare travel paperwork and reimbursements in accordance with requirements.
• Handle administrative details for the Center Director, including documents and routine correspondence.
• Research conferences and events and manage registrations and logistics.
• Serve as a liaison between the Director, RISE Center resource leads, and Mississippi SBDC Network.
• Support center events with logistics and day-of coordination.
• Other duties as assigned by the Center Director.

Skills

Calendar management

Gatekeeping

Written communication

Attention to detail

Microsoft Office

CRM platforms

Discretion and confidentiality

Education

Bachelor's degree

Tools

CRM platforms

Scheduling software

Microsoft Office Suite

Job description

The University of Mississippi seeks an experienced administrative coordinator for the Small Business Development Center RISE Center. You will coordinate day-to-day fiscal, administrative, and operational activities across funded programs, supporting grant planning, budgeting, reporting, and liaison duties.

Responsibilities include managing the Center Director's calendar, handling correspondence, tracking deadlines, preparing materials, and maintaining CRM records.