Executive Director Assistant & Alumni Relations Liaison

Mississippi University for Women; Columbus (MS); On-site; USD 42,000 - 62,000; Full time

Job summary

Mississippi University for Women in Columbus, MS seeks an Assistant to the Executive Director to provide comprehensive administrative and strategic support within the Office of Development and Alumni. The role manages schedules, communications, and liaison work with donors, alumni, and campus leadership.

Ideal candidates will have strong organizational skills, discretion, and experience supporting senior leaders, coordinating events, and handling confidential information in a fast-paced,

Qualifications

• Bachelor’s degree preferred; fields listed include business administration, communications, English, nonprofit management or related.
• Minimum of 3 years of progressively responsible administrative support experience, preferably in higher education, nonprofit, or development/alumni relations.
• Executive support experience with senior leadership, discretion, calendar/travel management, and sensitive communications.

Responsibilities

• Assist the Executive Director with daily tasks and board communications.
• Schedule MUW Foundation board and committee meetings; manage on-campus logistics and notes.
• Create professional documents such as correspondence and donor agreements.
• Back-up for front office; handle reception, purchase orders, requisitions, and payments; coordinate with Foundation Staff Accountant.
• Maintain official records for MUW Foundation Board and committees; organize files.
• Prepare check requests and travel forms for executives and directors.
• Support special events (Homecoming, Welty Gala, donor appreciation lunches).
• Prepare monthly credit card and procurement card reports.
• Oversee alumni birthday recognition and donor-funded campus projects; supervise student workers.
• Assist with HR tasks including onboarding and staff communications.

Skills

Executive support

Communication

Organization & time management

Event coordination

Technology proficiency

Discretion & confidentiality

Problem solving

Team collaboration

Education

Bachelor’s degree preferred in Business Administration/Communications/English/Nonprofit Management or related field

Tools

Microsoft Office Suite

CRM / donor databases (Raiser’s Edge)

Virtual meeting platforms (Zoom/Teams)

Job description

Mississippi University for Women in Columbus, MS seeks an Assistant to the Executive Director to provide comprehensive administrative and strategic support within the Office of Development and Alumni. The role manages schedules, communications, and liaison work with donors, alumni, and campus leadership.

Ideal candidates will have strong organizational skills, discretion, and experience supporting senior leaders, coordinating events, and handling confidential information in a fast-paced,