Executive Assistant to CCO (On-Site)

Planned Parenthood Federation of America; Memphis (TN); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

STD/LTD (Employer paid)

Vision insurance

401(k) with employer match

Pet insurance

Paid time off 15 days + holidays

Job summary

Planned Parenthood of Tennessee and North Mississippi is seeking an Executive Assistant to provide day-to-day administrative support to the Chief Clinical Officer. This on-site role supports four health centers across Memphis, Nashville, and Knoxville with calendar management, meeting coordination, and confidential communications.

The ideal candidate will have a BS/BA or equivalent experience, 3+ years in admin support, and proficient MS Word/Excel skills, with strong communication and

Qualifications

• BS or BA degree or equivalent work experience required.
• At least three years of experience in an administrative support role.
• Proficient with MS Word and MS Excel; strong typing and documentation skills.
• Strong written and verbal communication and organizational abilities.

Responsibilities

• Manage executive calendars for the CCO.
• Schedule meetings, travel, and prepare travel expense reports.
• Prepare memos and maintain department filing systems.
• Handle confidential information and act as liaison for the department.
• Plan events and coordinate with vendors.
• Prepare data presentations and basic reports for decision making.
• Attend meetings, take notes, and distribute minutes with action items.
• Support email and communications, and coordinate logistics.

Skills

Attention to detail

Excellent written/verbal communication

Excellent organizational skills

Time management

Independent work

Education

BS or BA degree or equivalent work experience

Tools

MS Word

MS Excel

Job description

Planned Parenthood of Tennessee and North Mississippi is seeking an Executive Assistant to provide day-to-day administrative support to the Chief Clinical Officer. This on-site role supports four health centers across Memphis, Nashville, and Knoxville with calendar management, meeting coordination, and confidential communications.

The ideal candidate will have a BS/BA or equivalent experience, 3+ years in admin support, and proficient MS Word/Excel skills, with strong communication and