Executive Assistant to the Chief Clinical Officer | Onsite

Planned Parenthood of Tennessee and North Mississippi; Memphis (TN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

Dental/Basic Life/AD&D

401(k) plan

PTO 15 days + holidays

Vision coverage

Job summary

Planned Parenthood of Tennessee and North Mississippi is seeking an Executive Assistant to provide on-site administrative support to the Chief Clinical Officer for PPTNM's four health centers in Memphis, Nashville, and Knoxville.

The role requires five-day on-site work, attention to detail, strong communication, and the ability to manage calendars, meetings, travel, and reporting while upholding the organization's mission and values.

Qualifications

• BS or BA degree or equivalent work experience.
• At least three years of experience in an administrative support capacity.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in work is critical.
• Strong organizational and computer skills, including MS Word and MS Excel.

Responsibilities

• Monitor and coordinate executive calendars for CCO.
• Schedule and coordinate meetings, appointments, and travel for the CCO.
• Process travel expense reports for CCO.
• Ensure deadlines are met; assist with tasks necessary to meet deadlines.
• Prepare memoranda for the department regarding policies, procedures, and other issues as instructed by the CCO and establish and maintain a filing system for department communication.
• Handle confidential matters.
• Serve as communication liaison for the department—routing critical requests and helping establish executives’ priorities.
• Plan department events including negotiation with outside vendors as necessary.
• Run basic reports from patient database and prepares data presentations to assist with decision‑making, grant reports, quality reports and ad hoc reporting requests.
• Responsible for reminding of upcoming expiring licensure for employed licensed staff.
• Conserve executive time by assisting with email correspondence, drafting internal and external communications, collecting and analyzing information, dealing with logistics, and returning and scheduling phones calls and meetings.
• Attends meetings, takes notes, and delivers meeting minutes with action items to team members.
• Perform other duties as assigned to meet the goals of the department.
• Adhere to Planned Parenthood code of conduct, mission and values.

Job description

Planned Parenthood of Tennessee and North Mississippi is seeking an Executive Assistant to provide on-site administrative support to the Chief Clinical Officer for PPTNM's four health centers in Memphis, Nashville, and Knoxville.

The role requires five-day on-site work, attention to detail, strong communication, and the ability to manage calendars, meetings, travel, and reporting while upholding the organization's mission and values.