(Eplan) Executive Assistant

Rittal; Schaumburg (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

EPLAN, in partnership with Rittal, seeks an Executive Assistant to support US executives in Schaumburg, IL. You will act as a gatekeeper, manage complex calendars, draft communications, and coordinate travel and meetings to maintain an efficient operating rhythm.

The ideal candidate has 3–5+ years of administrative experience, strong discretion, and proficient Microsoft 365 skills. This is an on-site role requiring Schaumburg residency.

Qualifications

• 3–5+ years of administrative experience, with at least 2 years supporting senior leaders.
• Strong judgment, discretion, and ability to handle confidential information.
• Excellent written and verbal communication and professional interaction.

Responsibilities

• Act as a professional buffer to protect executives' time and manage complex calendars.
• Triage inbox, draft polished communications, and coordinate meetings and events.
• Coordinate domestic and international travel with detailed itineraries and expenses.
• Prepare presentations, reports, and spreadsheets for executive use.
• Support daily operations to maintain an efficient office rhythm.

Skills

Calendar management

Gatekeeping

Communication

MS 365

Expense tracking

Discretion

Administrative support

Tools

Microsoft 365

Job description

EPLAN is a global leader in computer-aided engineering (CAE) software solutions for electrical design, automation, and mechatronics. As part of the Friedhelm Loh Group, EPLAN works in close partnership with Rittal to deliver integrated engineering and manufacturing solutions that streamline workflows and accelerate digital transformation.

EPLAN’s platform enables companies to design and document electrical systems with precision and efficiency, supporting everything from schematic creation to panel layout and wiring. By connecting engineering data with Rittal’s automation systems and enclosure solutions, EPLAN helps customers reduce time-to-market, improve quality, and optimize production processes across a wide range of industries.

Role

The Executive Assistant provides dedicated, high-level administrative support to the US executive staff. Acting as the primary point of contact for the executive office, this role is critical in maintaining a smooth and efficient daily operating rhythm. The ideal candidate is a highly organized professional who excels as a gatekeeper—protecting the executives’ time, prioritizing schedule demands, and creating a buffer that allows the executives to focus on overarching business objectives. This position requires strong judgment, polished communication, and the ability to handle sensitive corporate information with absolute discretion.

Primary Responsibilities

• Calendar Management & Gatekeeping: Act as a professional buffer to protect the executives time by strategically managing complex calendars, prioritizing and filtering meeting requests, and proactively resolving scheduling conflicts to ensure adequate preparation and transition time.
• Communication & Inbox Triage: Serve as the primary liaison for the executive office by monitoring and triaging incoming correspondence, independently handling routine inquiries, and drafting polished communications and announcements on behalf of the executives.
• Meeting & Event Support: Coordinate end-to-end logistics for leadership meetings, offsites, and corporate events, while attending select meetings to capture accurate minutes and track action items for organizational follow-through.
• Travel & Expense Administration: Organize comprehensive domestic and international travel arrangements with detailed itineraries and seamlessly process executive expense reports and corporate card reconciliations.
• Administrative Operations: Support daily executive operations by preparing and formatting presentations, reports, and spreadsheets, while efficiently handling varying day-to-day administrative demands to keep the office running smoothly.

Qualifications

• Experience: 3–5+ years of administrative experience, with at least 2 years directly supporting senior leaders, VPs, or C-suite executives.
• Location: Must reside in the Schaumburg, IL area and work dependably from the Schaumburg office.
• Gatekeeping Skills: Proven ability to manage executive time effectively, confidently fielding requests and pushing back politely when necessary to protect the executives' focus.
• Communication: Excellent written and verbal communication skills; capable of interacting professionally with all levels of the organization.
• Technical Proficiency: Strong hands‑on experience with Microsoft 365 solutions, digital calendar management, and expense tracking systems.
• Discretion & Organization: High level of integrity and proven experience handling confidential personnel, financial, and corporate information, coupled with exceptional attention to detail.

Additional Information

We will not sponsor applicants for work visas. Applicants must be authorized to work on an unrestricted basis. Hours: M-F. Must reside within the Schaumburg, IL office.

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If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may contact the company’s Human Resources Department at [phone].

This option is reserved for individuals who require accommodation due to a disability.

Rittal LLC and Eplan are proud to be an affirmative action/equal opportunity employer. EEO, including Disability/Vets.