Executive Assistant to C-Suite | On-site, Full-time

Ace Endico; New York (NY); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Match

Paid Vacation

Free on-site Gym

Free lunch twice per week

Job summary

Ace Endico in Brewster, NY is seeking a polished Executive Assistant to support the CEO, President, and VP. You will manage calendars, coordinate travel, organize meetings, and handle confidential information with discretion.

This on-site role requires 3–5 years of EA experience, strong organizational skills, and excellence in written and verbal communication. Proficiency in Microsoft Office and calendar tools is essential; Monday–Friday, 8:00–5:00.

Qualifications

• 3–5 years of experience as an Executive Assistant or similar role.
• Experience supporting senior-level executives or company leadership.
• Strong organizational skills and attention to detail.
• Discretion and professionalism with confidential information.

Responsibilities

• Manage executive calendars, schedule meetings, and resolve conflicts.
• Coordinate travel arrangements with detailed itineraries.
• Organize internal and external meetings, agendas, materials, and setup.
• Prepare and proofread correspondence, reports, and presentations.
• Serve as a liaison between executives, staff, clients, and vendors.

Skills

Calendar management

Travel planning

Communication skills

Organization

Education

Associate’s or Bachelor’s degree in Business Administration, Communications, or related field

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Job description

Ace Endico in Brewster, NY is seeking a polished Executive Assistant to support the CEO, President, and VP. You will manage calendars, coordinate travel, organize meetings, and handle confidential information with discretion.

This on-site role requires 3–5 years of EA experience, strong organizational skills, and excellence in written and verbal communication. Proficiency in Microsoft Office and calendar tools is essential; Monday–Friday, 8:00–5:00.