Senior Executive Assistant

Citibank (Switzerland) AG; San Francisco (CA); Hybrid; USD 92,000 - 120,000; Full time

Job summary

The Senior Executive Assistant at Citi in San Francisco provides high-level administrative support to senior leaders, managing calendars, travel, and communications with meticulous attention to detail.

You will coordinate complex schedules, prepare presentations, track expenses, and assist with ad-hoc projects while upholding Citi's standards for risk and compliance in a fast-paced financial services environment.

Qualifications

• Bachelor's degree or equivalent experience.
• Experience supporting C-suite or senior leaders.
• Proficient in Microsoft Office and calendar management.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department.
• Manages day to day calendar(s) of senior management.
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls.
• May prepare and review materials and correspondence for meetings.
• Assist with creation/modification of presentations, spreadsheets, and other documents.
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
• Orders supplies and processes invoices through Procure to Pay system.
• Process and follow-up on Virtual Requests.
• Trains, coaches or guides other administrative staff when required.

Skills

Strong communication

Detail oriented

Self-motivated

Education

Bachelor's degree

Tools

Microsoft Office

Microsoft Outlook

PowerPoint

Job description

## Senior Executive AssistantApply: Hybrid: San Francisco California United States: Full time: Posted Yesterday: 26998894The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. **Responsibilities:*** Directly supports a C16 level manager and generally supports an entire department* Manages day to day calendar(s) of senior management* Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls* May prepare and review materials and correspondence for meetings* Assist with creation/modification of presentations, spreadsheets, and other various documents* Coordinates travel arrangements; prepare and distribute schedules/agendas for travel* Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system* Orders supplies and process invoices through Procure to Pay system* Process and follow-up on Virtual Requests* Assists in ad-hoc reports special projects as needed* Trains, coaches or guides other administrative staff when required* Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.**Qualifications:*** Previous office administration experience preferably within a large and complex financial services or similar organization* Highly proficient in Microsoft Office* Consistently demonstrates clear and concise written and verbal communication skills* Demonstrated ability to quickly gain command of new systems* Self-motivated and detail oriented**Education:*** Bachelor's/University degree or equivalent experience------------------------------------------------------## **Job Family Group:**Business Strategy, Management & Administration------------------------------------------------------## **Job Family:**Administrative Support------------------------------------------------------## **Time Type:**Full time------------------------------------------------------## **Primary Location:**San Francisco California United States------------------------------------------------------## **Primary Location Full Time Salary Range:**$91,690.00 - $119,610.00In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.