Executive Assistant to C-Suite & HR Leaders

V-Soft Consulting Group, Inc.; Oak Brook (IL); Sur place; USD 39 000 - 55 000; Plein temps

Avantages offerts par ce poste

Medical, Dental, Vision benefits

401(k) plan

Résumé du poste

V-Soft Consulting Group, Inc. is hiring an Executive Assistant in Oak Brook, IL to support senior HR executives. The role focuses on calendar management, communications, confidentiality, and coordinating HR hiring logistics.

You will prepare briefing materials, assist with meetings with ELT and Board committees, and ensure timely follow-up on action items while maintaining discretion and high attention to detail.

Qualifications

• High school diploma or GED equivalent.
• 6+ years of experience supporting senior executives, ideally in a C-suite or HR setting.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams).
• Strong organization, prioritization, and attention to detail under tight deadlines.
• Ability to build trust with executives, HR leaders, and employees at all levels.
• Experience in HR, talent acquisition, or people operations (preferred).
• Experience supporting board or committee meetings (preferred).
• Familiarity with Workday and HR reporting tools (preferred).

Responsabilités

• Manage the calendar, including scheduling, prioritizing requests, and protecting time for key priorities, and coordinating itineraries for travel.
• Screen calls, emails, and visitor requests, and route them appropriately.
• Maintain confidentiality of sensitive personnel matters, including compensation, performance, separations, and investigations.
• Track action items and deadlines across HR initiatives and follow up with stakeholders to keep work on schedule.
• Coordinate with HR operations and Talent Acquisition on executive hiring logistics, including interview scheduling and candidate communications.
• Maintain contact lists for the HR organization.
• Identify process improvements to make the office more efficient, including tools and templates.
• Prepare briefing materials, presentations, reports, and correspondence for meetings with the , ELT, and the Board or its committees.
• Excellent written and verbal communication skills, including grammar and proofreading.
• Exceptional discretion and judgment in handling confidential information.

Connaissances

Organizational skills

Prioritization

Communication skills

Relationship-building

Formation

High school diploma or GED

Outils

Microsoft Office Suite

Outlook

PowerPoint

Excel

Teams

Workday

Description du poste

V-Soft Consulting Group, Inc. is hiring an Executive Assistant in Oak Brook, IL to support senior HR executives. The role focuses on calendar management, communications, confidentiality, and coordinating HR hiring logistics.

You will prepare briefing materials, assist with meetings with ELT and Board committees, and ensure timely follow-up on action items while maintaining discretion and high attention to detail.