Executive Assistant to C-Suite & Trustees (Hybrid)

Unite Here Health; Oak Brook (IL); Hybrid; USD 78,000 - 97,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid Time Off

Paid Holidays

401(k)

Job summary

Unite Here Health in Oak Brook, IL, seeks an Executive Assistant to provide administrative, operational, and relationship support to senior leadership. This highly visible role partners with Trustees, vendors, and employees, requiring discretion, anticipation of needs, and flawless scheduling and communications.

This position requires a Bachelor’s degree and 7+ years' experience supporting C-suite executives, with mastery of Microsoft 365 and related systems to prepare documents, minutes, and

Qualifications

• 7+ years of progressively responsible administrative support experience, including at least five years with senior executives.
• Strong calendar management, meeting & event coordination, travel planning, and deadline anticipation.
• Experience preparing polished correspondence, reports, presentations, and meeting materials.
• Experience coordinating large meetings with executives, Trustees, vendors, or stakeholders.
• Proficiency with Microsoft 365 apps and related collaboration tools.
• Ability to handle confidential information with discretion and sound judgment.

Responsibilities

• Provide administrative, operational, and relationship support to senior executive leadership.
• Manage the executive’s complex calendar, travel, events, and deadlines; anticipate conflicts and propose solutions.
• Prepare minutes, agendas, presentations, and briefing materials; track commitments and follow-up items.
• Coordinate executive meetings, leadership events, and special projects across the organization.
• Serve as primary liaison with Trustees, vendors, and external partners; ensure timely communication and professional representation of the executive and the Fund.

Skills

Executive presence

Organizational skills

Communication

Multitasking

Microsoft 365

Discretion

Relationship management

Education

Bachelor's degree in office administration/related field

Tools

Microsoft 365

Concur

ADP Workforce Now

Job description

Unite Here Health in Oak Brook, IL, seeks an Executive Assistant to provide administrative, operational, and relationship support to senior leadership. This highly visible role partners with Trustees, vendors, and employees, requiring discretion, anticipation of needs, and flawless scheduling and communications.

This position requires a Bachelor’s degree and 7+ years' experience supporting C-suite executives, with mastery of Microsoft 365 and related systems to prepare documents, minutes, and