Executive Assistant

V-Soft Consulting Group, Inc.; Oak Brook (IL); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

401(k) plan

Job summary

V-Soft Consulting Group, Inc. is hiring an Executive Assistant in Oak Brook, IL to support senior HR executives. The role focuses on calendar management, communications, confidentiality, and coordinating HR hiring logistics.

You will prepare briefing materials, assist with meetings with ELT and Board committees, and ensure timely follow-up on action items while maintaining discretion and high attention to detail.

Qualifications

• High school diploma or GED equivalent.
• 6+ years of experience supporting senior executives, ideally in a C-suite or HR setting.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams).
• Strong organization, prioritization, and attention to detail under tight deadlines.
• Ability to build trust with executives, HR leaders, and employees at all levels.
• Experience in HR, talent acquisition, or people operations (preferred).
• Experience supporting board or committee meetings (preferred).
• Familiarity with Workday and HR reporting tools (preferred).

Responsibilities

• Manage the calendar, including scheduling, prioritizing requests, and protecting time for key priorities, and coordinating itineraries for travel.
• Screen calls, emails, and visitor requests, and route them appropriately.
• Maintain confidentiality of sensitive personnel matters, including compensation, performance, separations, and investigations.
• Track action items and deadlines across HR initiatives and follow up with stakeholders to keep work on schedule.
• Coordinate with HR operations and Talent Acquisition on executive hiring logistics, including interview scheduling and candidate communications.
• Maintain contact lists for the HR organization.
• Identify process improvements to make the office more efficient, including tools and templates.
• Prepare briefing materials, presentations, reports, and correspondence for meetings with the , ELT, and the Board or its committees.
• Excellent written and verbal communication skills, including grammar and proofreading.
• Exceptional discretion and judgment in handling confidential information.

Skills

Organizational skills

Prioritization

Communication skills

Relationship-building

Education

High school diploma or GED

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Teams

Workday

Job description

V-Soft Consulting is currently hiring for a Executive Assistant for our premier client in Oak Brook, IL.

Education and Experience:

High school diploma or GED equivalent.

6+ years of experience supporting senior executives, ideally in a C-suite or HR setting.

Knowledge and Skills:

• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Teams.
• Strong organization, prioritization, and attention to detail under tight deadlines.
• Ability to build trust with executives, HR leaders, and employees at all levels.

Preferred Qualifications

• Experience in HR, talent acquisition, or people operations.
• Experience supporting board or committee meetings.
• Familiarity with Workday and HR reporting tools.

WHAT YOU'LL DO:

Job Responsibilities:

• Manage the calendar, including scheduling, prioritizing requests, and protecting time for key priorities, and coordinating itineraries for travel.
• Screen calls, emails, and visitor requests, and route them appropriately.
• Maintain confidentiality of sensitive personnel matters, including compensation, performance, separations, and investigations.
• Track action items and deadlines across HR initiatives and follow up with stakeholders to keep work on schedule.
• Coordinate with HR operations and Talent Acquisition on executive hiring logistics, including interview scheduling and candidate communications.
• Maintain contact lists for the HR organization.
• Identify process improvements to make the office more efficient, including tools and templates.
• Prepare briefing materials, presentations, reports, and correspondence for meetings with the , ELT, and the Board or its committees.
• Excellent written and verbal communication skills, including grammar and proofreading.
• Exceptional discretion and judgment in handling confidential information.

V-Soft Consulting Group is recognized among the top 100 fastest growing staffing companies in North America, V-Soft Consulting Group is headquartered in Louisville, KY with strategic locations in India, Canada and the U.S. V-Soft is known as an agile, innovative technology services company holding several awards and distinctions and has a wide variety of partnerships across diverse technology stacks.

As a valued V-Soft Consultant, you’re eligible for full benefits (Medical, Dental, Vision), a 401(k) plan, competitive compensation and more. V-Soft is partnered with numerous Fortune 500 companies, exceptionally positioned to advance your career growth.

V-Soft Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.