Executive Assistant to C-Suite

Fanatics Inc.; New York (NY); On-site; USD 85,000 - 140,000; Full time

Job summary

Fanatics Inc. is seeking an experienced Executive Assistant to provide high‑level administrative support to the C‑Suite and leadership team at Fanatics Corporate.

The role requires exceptional organization, proactive problem‑solving, and the ability to manage confidential information with discretion. The ideal candidate will build strong cross‑functional relationships, anticipate needs, and help drive operational efficiency across the department in a fast‑paced environment.

Qualifications

• 5+ years of executive administrative experience supporting senior executives, preferably C-suite.
• Advanced proficiency with Microsoft Office, especially Outlook, Word, Excel and PowerPoint.
• Strong organizational skills with meticulous attention to detail and accuracy.

Responsibilities

• Provide comprehensive executive administrative support to the C-Suite, including complex calendar management and meeting coordination.
• Coordinate internal and external meetings, including board and committee meetings.
• Manage domestic and international travel arrangements and related logistics.
• Prepare agendas, presentations, reports, and other executive-level materials.
• Process expense reports, invoices, and other admin transactions in a timely manner.
• Maintain organized records and track key deliverables and deadlines.

Skills

Executive support

Calendar management

Travel coordination

Office suite proficiency

Confidentiality

Communication

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Board portal software

Job description

Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to buy, collect, and bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.

The Role

The Executive Assistant provides high‑level administrative support to C‑Suite executives and members of the leadership team at Fanatics Corporate. This role is a trusted business partner responsible for managing executive priorities, coordinating complex schedules and meetings, and handling confidential information with discretion and professionalism.

The ideal candidate is highly organized, proactive, and adaptable, with demonstrated experience supporting senior executives in a fast‑paced, evolving environment. This individual will build strong cross‑functional relationships, anticipate needs, and help drive operational efficiency across the department.

Responsibilities

• Provide comprehensive executive administrative support to the C‑Suite executive, including complex calendar management, meeting coordination, and prioritization of competing requests.
• Coordinate internal and external meetings, including executive leadership meetings and board and committee meetings.
• Manage domestic and international travel arrangements, including itineraries, accommodations, transportation, and related logistics.
• Prepare agendas, presentations, reports, correspondence, and other executive‑level communications and meeting materials.
• Process expense reports, invoices, purchase requests, and other administrative transactions in a timely manner.
• Support department operations by maintaining organized records, tracking key deliverables and deadlines, and coordinating administrative workflows.
• Manage highly confidential business and personnel information with sound judgment and discretion.
• Coordinate department meetings, team events, leadership offsites, and other employee engagement activities.
• Serve as a primary point of contact for internal and external stakeholders, providing professional, responsive, and high‑quality support.
• Provide backup support for other Executive Assistants across Fanatics Corporate as needed.
• Support special projects and perform additional responsibilities as assigned.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 5+ years of executive administrative experience supporting senior executives, preferably supporting a C‑suite executive.
• Demonstrated experience managing multiple executive calendars, shifting priorities, and competing deadlines in a dynamic environment.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Proven ability to exercise sound judgment and maintain strict confidentiality.
• Excellent written, verbal, and interpersonal communication skills with the ability to interact effectively at all levels of the organization.
• Strong problem‑solving skills with a proactive, solution‑oriented approach.
• Ability to manage multiple priorities independently while delivering high‑quality work under tight deadlines.
• Collaborative team player with a customer‑service mindset and the flexibility to adapt to changing business needs.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, with the ability to quickly learn new technologies and systems.
• Experience supporting Board of Directors activities is a plus.

The salary range represents base pay only and does not include short‑term or long‑term incentive compensation. When determining base pay as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training. For information about our benefits, please visit https://benefitsatfanatics.com/

As set forth in Fanatics Inc.’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.