Executive Assistant

Fanatics; Sunnyvale (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Career growth

Job summary

Fanatics is seeking an Executive Assistant based in Dallas to provide high-level administrative support to two senior leaders in the DFW area. The role involves creating presentations, data analytics, project management, and building relationships with internal and external stakeholders to scale a growing business across multiple time zones.

You will coordinate calendars, manage travel, prepare decks, and handle confidential information with professionalism.

Qualifications

• 5+ years supporting executive-level or management professionals.
• Strong judgment to balance competing priorities and tight deadlines.
• Experience in a fast-paced, start-up culture with high confidentiality.

Responsibilities

• Coordinate schedules and meetings for executives, planning weeks, months, and quarters ahead.
• Manage domestic and international travel and related expense reports.
• Serve as a liaison among internal/external stakeholders to optimize information flow to executives.
• Prepare presentation decks, analyze data, and manage special projects/initiatives.

Skills

Executive support

Calendar management

Travel logistics

Data analytics

PowerPoint

Excel

Stakeholder management

Discretion/confidentiality

Multitasking

Tools

Microsoft Office Suite

Job description

Role Summary

Fanatics Collectibles is looking for an Executive Assistant based in Dallas, who will provide high-level administrative support to two senior leaders in the DFW area. The role supports creating presentations, data analytics, project management, and building relationships with internal and external stakeholders to help scale a growing business across multiple time zones.

What you’ll do

• Organize and coordinate schedules, including staff and business meetings, ensuring efficient time management and forward-planning for weeks, months, and quarters ahead
• Manage and coordinate executives’ domestic and international travel and travel-related activities, including preparation and monitoring of expense reports
• Act as the point of contact among internal and external stakeholders ensuring optimal management of content and flow of information to executives
• Prepare presentation decks, analyze data, and manage special projects/initiatives as needed
• Perform other tasks as needed such as assisting with function/site initiatives and events, drafting communications/memos, develop and manage reports
• Maintain flexibility for responsiveness during evenings and weekends when critical, respecting work-life balance
• Help champion a culture of collaboration, ownership and trust

Who you are

• 5+ years supporting executive-level or management consultants in an administrative capacity
• Understands priorities and exercises sound judgment to make appropriate trade-offs
• Must have strong business acumen, excellent time management skills, and ability to multi-task within a dynamic, start-up culture
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Proficient with the Microsoft Office Suite with outstanding skills in Excel and PowerPoint
• Self‑directed with strong customer service orientation, and ability to handle both external and internal stakeholders with professionalism and maturity
• Exceptional organizational skills and the foresight to anticipate the needs of executives
• Availability to work from our Sunnyvale Operations Center on a daily basis, travel to Coppell when required, and be within reach as the business demands
• Flexibility to travel if needed

What We Offer

• A chance to be part of a globally recognized brand at the forefront of its industry
• A dynamic and stimulating work environment with a blend of transformation, startup agility, and strategic growth
• A supportive culture that fosters professional development and career growth
• Competitive compensation and benefits package

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