Executive Assistant - VIP

Fanatics

New York (NY)

On-site

USD 140,000 - 155,000

Full time

5 days ago

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Job summary

Fanatics is seeking an Executive Assistant to support the President, VIP. This high-discretion, in-person role requires relentless organization, proactivity, and a proven track record supporting C-level executives in demanding environments.

You will manage a complex calendar, coordinate travel, inbox triage, briefing materials, cross-functional coordination, gifting, and confidentiality, with travel for key events as needed.

Qualifications

6+ years of experience as an Executive Assistant to a founder or C-level executive in a fast-paced organization.
Experience in sports, media, entertainment, or a similarly high-velocity industry preferred.

Responsibilities

Own and manage a complex, high-volume calendar with competing priorities and significant travel.
Coordinate executive travel logistics, including flights, hotels, ground transportation, and itineraries.
Manage and triage the executive inbox, drafting responses and surfacing critical issues.
Prepare for meetings with briefing materials, context, and follow-up tracking.
Coordinate with the President's core team to align priorities and logistics.
Drive follow-through with internal and external stakeholders on priorities.
Handle confidential information with discretion and professionalism.
Anticipate needs and solve problems proactively; provide occasional personal assistance.
Travel occasionally for business and events as needed.

Skills

Excellent written and verbal коммуника

Strong organizational skills

Proactive, anticipatory work style

Tools

Google Workspace

Microsoft Office

Slack

Job description

About Us

Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.

About Us

About The Team

Launched in 2021, Fanatics Betting and Gaming is the online and retail sports betting subsidiary of Fanatics, a global digital sports platform. The Fanatics Sportsbook is available to 95% of the addressable online sports bettor market in the U.S. Fanatics Casino is currently available online in Michigan, New Jersey, Pennsylvania and West Virginia. Fanatics Betting and Gaming operates twenty-two retail sports betting locations, including the only sportsbook inside an NFL stadium at Northwest Stadium. Fanatics Betting and Gaming is headquartered in New York with offices in Denver, Leeds and Dublin.

About The Role

Fanatics is seeking an Executive Assistant to support the President, VIP. Fanatics VIP is a fast-paced, high-intensity part of the business, focused on building the best VIP and loyalty program in the world. This is a high-discretion, in-person role for someone who is relentlessly organized, proactive, and has a proven track record supporting C-level executives in demanding environments. The role requires exceptional judgment, poise, and the ability to represent the executive with professionalism and discretion.

Key Responsibilities

Own and manage a complex, high-volume calendar with competing priorities, last-minute changes, and significant domestic and international travel.
Coordinate all executive travel logistics, including flights, hotels, ground transportation, and detailed itineraries.
Manage and triage the executive inbox, exercising sound judgment to prioritize communications, surface critical issues, and draft responses as appropriate.
Ensure the executive is prepared for all internal and external meetings by developing briefing materials, gathering context, and tracking follow-through.
Partner closely with other members of the President's core team to coordinate priorities, communications, and executive logistics.
Coordinate across internal stakeholders and external partners to drive follow-through on executive priorities.
Manage gifting, personalized outreach, and relationship logistics for high-profile partners and VIPs.
Handle highly confidential information with exceptional judgment, discretion, and professionalism.
Anticipate executive needs, identify potential issues before they arise, and proactively solve problems.
Provide occasional support on personal matters as needed.
Occasional travel as business needs require, including support at key company events.

Requirements

6+ years of experience as an Executive Assistant to a founder or C-level executive within a fast-paced organization.
Experience in sports, media, entertainment, or a similarly high-velocity industry preferred.
Based in New York City, with the ability to work in person 5 days per week.
High responsiveness and flexibility, including availability outside of traditional business hours when the executive is traveling or operating across time zones.
Enthusiasm for high-importance, high-urgency environments and real-time problem solving.
Strong emotional intelligence and the ability to adapt to varying communication and management styles.
Exceptional organizational skills, with a demonstrated ability to manage complexity without dropping details.
Proactive, anticipatory work style; solves problems before being asked.
Ability to operate with high discretion in all settings.
Ability to leverage AI tools to improve operating efficiency.
Strong communicator, both written and verbal, with sound judgment on when to elevate.
Demonstrated ability to manage a high-volume executive inbox and prioritize communications with sound judgment.
Proficient in Google Workspace, Microsoft Office, Slack, and other productivity tools.

Depending on the role, your interview and onboarding experience may include in-person components, such as onsite interviews or Launching into Better: LIVE—a multi-day cultural immersion in New York City for full-time, non-seasonal hires. These sessions are designed to build connection and bring our culture to life, though specific travel and participation requirements will be confirmed based on your role and location.

For information about our benefits, please visit https://benefitsatfanatics.com/.

Ranges will change based on country and state of residence, which are reflected in Geographical Zones defined by Fanatics Betting and Gaming. The range incorporates all of our Geographical Compensation Zones and is subject to change as the Zone associated with the actual offer is confirmed. In addition to the base and bonus, full-time employment, and more. For information about our benefits, please visit https://benefitsatfanatics.com/.

Salary Range

$140,000 - $155,000 USD

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