Executive Assistant

Jobtailor; San Mateo (CA); On-site; USD 90,000 - 140,000; Full time

Job summary

Fanatics seeks an experienced Executive Assistant to support the Chief Product Officer and Chief Technology Officer, managing calendars, travel, and priorities with precision. You will build strong partnerships with leadership teams and coordinate with executives, their staff, and key stakeholders to keep initiatives on track.

Join a fast-paced environment where discreet handling of confidential information, proactive problem solving, and a no-task-is-too-small mindset are highly valued.

Qualifications

• 5+ years in an Executive Assistant or senior admin role supporting multiple executives.
• Experience supporting senior leaders in Technology or Product is preferred.
• Expertise in calendar management, travel coordination and scheduling.
• Calm under pressure with strong attention to detail and accuracy.
• High ownership, reliability, and ability to work across teams.

Responsibilities

• Enable CEOs to operate at their highest level by managing priorities and schedules.
• Build partnerships across leadership and coordinate with executives, teams and stakeholders.
• Ensure meetings, communications, and follow-ups are efficient and effective.
• Support leadership events, executive visits, and organizational initiatives.
• Minimize administrative friction to help leaders deliver innovative products and experiences.
• Coordinate cross-functional meetings across time zones with prepared materials.
• Track deadlines and confidential information with discretion.

Skills

Executive support

Calendar management

Travel coordination

Communication

Cross-functional collaboration

Discretion with confidential info

Problem solving

Ownership / accountability

Prioritization

Tools

Microsoft Office

Zoom Webinar

Collaboration tools

Modern workplace technologies

Job description

Responsibilities

• Enable the Chief Product Officer and Chief Technology Officer to operate at their highest level by managing priorities, optimizing schedules, and creating operational leverage.
• Build strong partnerships across leadership teams, acting as a trusted point of coordination between executives, their teams, and key stakeholders.
• Foster alignment and collaboration by ensuring meetings, communications, and follow-up actions are executed efficiently and effectively.
• Partner with the Senior Executive Assistant to support leadership events, executive visits, and key organizational initiatives.
• Help leaders stay focused on delivering innovative products, technology solutions, and exceptional fan experiences by minimizing administrative friction.
• Ensure seamless coordination of executive activities that support critical business priorities and customer‑facing initiatives.
• Represent Fanatics with professionalism and excellence when interacting with internal and external stakeholders, partners, and guests.
• Support leadership efforts that ultimately enhance the experience of fans and customers worldwide.
• Anticipate challenges before they arise and proactively identify solutions that improve executive effectiveness and team productivity.
• Continuously seek opportunities to streamline processes, improve communication flows, and increase organizational efficiency.
• Leverage technology and digital tools to automate administrative processes and enhance day‑to‑day operations.
• Manage complex calendars, travel arrangements, and meeting logistics with precision and attention to detail.
• Coordinate cross‑functional meetings across multiple time zones while ensuring executives are prepared with the information and materials needed for success.
• Track key deadlines, deliverables, and business priorities while handling confidential information with discretion and professionalism.
• Support leadership offsites, town halls, onboarding activities, office operations, and executive office effectiveness.

Requirements

• 5+ years of experience in an Executive Assistant or senior administrative support role, ideally supporting multiple executives within a fast‑paced and complex organization.
• Experience supporting senior leaders within Technology, Product, or related functions is preferred.
• Proven ability to manage competing priorities while maintaining exceptional attention to detail and accuracy.
• Expertise in complex calendar management, travel coordination, and executive scheduling. Proactive, resourceful, and always thinking several steps ahead.
• Calm under pressure and adaptable to shifting priorities and business needs.
• Highly dependable with a strong sense of ownership and accountability.
• Collaborative team player who communicates effectively and builds trusted relationships across the organization.
• Embraces a "no task is too small" mentality and is motivated by helping others succeed.
• Exceptional organizational, project management, and prioritization skills.
• Excellent written and verbal communication skills with the ability to interact confidently with executives and stakeholders at all levels.
• Strong proficiency in Microsoft Office, collaboration tools, and modern workplace technologies.
• Experience supporting virtual meetings and webinars; Zoom Webinar experience is a plus.
• Strong judgment, discretion, and ability to manage confidential information.