Executive Assistant

Fanatics Collectibles; Sunnyvale (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Fanatics Collectibles seeks an Executive Assistant in Dallas to provide high‑level administrative support to two senior leaders. The role requires proactive, detail‑oriented multitasking across time zones in a fast-paced environment.

You will organize schedules, coordinate domestic and international travel, manage communications, and prepare decks and reports while maintaining confidentiality and a strong customer service orientation.

Qualifications

• 5+ years of experience supporting executive-level leaders in a fast-paced environment.
• Strong business acumen and proven time-management skills.
• Ability to maintain strict confidentiality and discretion with sensitive information.
• Excellent client-facing and internal collaboration skills.

Responsibilities

• Organize and coordinate executive schedules, meetings, and forward-looking planning across time zones.
• Manage domestic and international travel arrangements and expense reporting.
• Serve as a point of contact among stakeholders and executives, ensuring smooth information flow.
• Prepare presentation decks, analyze data, and support special projects or initiatives.
• Draft communications and memos; develop and maintain reports for leadership.
• Maintain responsiveness during evenings and weekends when needed to support critical priorities.

Skills

Executive support

Time management

Confidentiality

Customer service

Tools

Microsoft Office Suite

Excel

PowerPoint

Job description

Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to buy, collect, and bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.

About the Company

Fanatics Collectibles is a new company operating at the intersection of collectibles, culture, and technology. Backed by world‑class investors, operators, and sports & entertainment partners, we are building the global leader in next‑generation collectibles. As part of the broader Fanatics ecosystem, we leverage a digital sports platform that spans over 900 sports properties and engages more than 81 million fans. Together, we are reimagining every part of the collectibles experience for fans, partners, and creators.

Role Summary

Fanatics Collectibles is looking for an Executive Assistant based in Dallas, who will provide high‑level administrative support to two senior leaders in the DFW area. This dynamic and fast‑paced environment requires a self‑motivated, detail‑oriented individual who can work independently and help scale a growing business across multiple time zones.

What you’ll do

• Organize and coordinate schedules, including staff and business meetings, ensuring efficient time management and forward‑planning for weeks, months, and quarters ahead.
• Manage and coordinate executives’ domestic and international travel and related activities, including the preparation and monitoring of expense reports.
• Act as the point of contact among internal and external stakeholders, ensuring optimal management of content and flow of information to executives.
• Prepare presentation decks, analyze data, and manage special projects or initiatives as needed.
• Assist with function/site initiatives and events, draft communications and memos, and develop and manage reports.
• Maintain flexibility for responsiveness during evenings and weekends when critical, while respecting work‑life balance.
• Help champion a culture of collaboration, ownership, and trust.

Who you are

• 5+ years of experience supporting executive‑level or management consultants in an administrative capacity.
• Strong business acumen, excellent time‑management skills, and the ability to multi‑task within a dynamic, start‑up culture.
• Ability to maintain professionalism and strict confidentiality with all materials, exercising discretion when interfacing with the business.
• Proficiency with the Microsoft Office Suite, with outstanding skills in Excel and PowerPoint.
• Strong customer service orientation, self‑directed, and able to handle both external and internal stakeholders with professionalism and maturity.
• Exceptional organizational skills with foresight to anticipate the needs of executives.
• Availability to work from our Sunnyvale Operations Center on a daily basis, travel to Coppell when required, and be within reach as the business demands.
• Flexibility to travel when needed.

What We Offer

• A chance to be part of a globally recognized brand at the forefront of its industry.
• A dynamic and stimulating work environment with a blend of transformation, startup agility, and strategic growth.
• A supportive culture that fosters professional development and career growth.
• Competitive compensation and benefits package.

Equal Employment Opportunity

As set forth in Fanatics Collectibles’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.