Executive Assistant to AVP – Peninsula Campuses

WWU College of Business & Economics; Poulsbo (WA); On-site; USD 78,000 - 90,000; Full time

Job summary

WWU College of Business & Economics is seeking an Administrative Assistant to the AVP for WWU Peninsulas. The role provides confidential, high-level administrative support across Bremerton, Poulsbo, Port Angeles and Bellingham, coordinating calendars, travel, meetings, and cross-site communications.

You will partner with the AVP and leadership team to ensure timely information flow, manage sensitive issues, prepare documents, and support staff recruitment and HR coordination across regional

Qualifications

• Bachelor’s degree or equivalent senior administrative experience.
• Advanced computer skills including Outlook, Teams, Excel, PowerPoint, Word, and Visio.
• Strong organizational, time-management and interpersonal skills.
• Ability to travel periodically to regional sites.

Responsibilities

• Assists with confidential issues and projects for the AVP that are sensitive in nature, including personnel matters, contracts, and correspondence.
• Maintains and manages the AVP's calendar, independently scheduling and prioritizing complex, high-volume appointments and coordinating with high-level internal and external contacts.
• Arranges and confirms travel accommodations; processes travel requests, reconciles expenses, and manages reimbursements using Concur Travel & Expense Management.
• Serves as budget authority support for the AVP; monitors and processes budget transactions, reconciles expenditures, and tracks spending against allocations.
• Drafts, edits, and proofreads correspondence, reports, presentations, and other materials on behalf of the AVP, ensuring compliance with university format and branding standards.
• Screens and prioritizes calls, emails, and visitors for the AVP; independently resolves routine inquiries and redirects others to the appropriate staff.
• Maintains confidential and official files for the AVP's office.
• Coordinates logistics for peninsula sites and cross-campus initiatives; aligns administrative processes across sites.

Skills

Professional communication

Calendar management

Travel coordination

Office administration

Interpersonal skills

Education

Bachelor’s degree

Tools

Microsoft Outlook

Teams

Excel

PowerPoint

Word

Visio

Concur Travel & Expense Management

Job description

WWU College of Business & Economics is seeking an Administrative Assistant to the AVP for WWU Peninsulas. The role provides confidential, high-level administrative support across Bremerton, Poulsbo, Port Angeles and Bellingham, coordinating calendars, travel, meetings, and cross-site communications.

You will partner with the AVP and leadership team to ensure timely information flow, manage sensitive issues, prepare documents, and support staff recruitment and HR coordination across regional