Executive Administrative Assistant to AVP – Peninsulas

WWU College of Business & Economics; Bellingham (WA); On-site; USD 78,000 - 90,000; Full time

Job summary

Western Washington University in Bellingham seeks an Administrative Assistant to the AVP for WWU Peninsulas. This role provides confidential, high‑level administrative support and coordinates day‑to‑day operations across Bremerton, Poulsbo, Port Angeles and Bellingham.

The position manages calendars, travel, expenses, budgets, and communications for the AVP and leadership team, liaising with faculty, staff, and external partners. Strong organizational and people skills are essential.

Qualifications

• Bachelor’s degree or 5 years of progressive senior-level administrative experience.
• Advanced computer skills including Outlook, Teams, Excel, PowerPoint, Word and Visio.
• Knowledge of web-based programs and database systems.
• Strong organizational and time-management skills with multi-site coordination.
• Ability to handle confidential matters with tact, diplomacy and discretion.
• Experience working with faculty, staff, students, and external partners.
• Experience managing travel logistics and expense reimbursements (Concur).
• Willingness to travel periodically to Bremerton, Poulsbo, and Port Angeles.

Responsibilities

• Provide confidential, high-level administrative support to the AVP.
• Maintain calendar, schedule complex appointments, and coordinate with internal/external contacts.
• Arrange travel and manage expenses using Concur Travel & Expense.
• Monitor budgets, reconcile expenditures, and track allocations.
• Prepare and edit correspondence, reports, and presentations.
• Screen calls and emails; maintain confidential files for the AVP’s office.
• Coordinate cross-campus activities and external partner engagements.
• Support meetings, data reporting, and cross-divisional committee materials.

Skills

Outlook

Teams

Excel

PowerPoint

Word

Visio

Stakeholder management

Travel coordination

Interpersonal skills

Organizational skills

Education

Bachelor’s degree or 5 years of progressive senior-level administrative experience

Tools

Concur

Job description

Western Washington University in Bellingham seeks an Administrative Assistant to the AVP for WWU Peninsulas. This role provides confidential, high‑level administrative support and coordinates day‑to‑day operations across Bremerton, Poulsbo, Port Angeles and Bellingham.

The position manages calendars, travel, expenses, budgets, and communications for the AVP and leadership team, liaising with faculty, staff, and external partners. Strong organizational and people skills are essential.