Academic Affairs Administrative Coordinator

Tufts University; Medford (MA); On-site; USD 38,000 - 53,000; Full time

Job summary

The Fletcher School at Tufts University in Medford, MA is seeking an Administrative Coordinator to provide advanced administrative support to the Academic Dean and Academic Affairs office. The role handles confidential matters, coordinates faculty processes, and serves as a primary resource for students, faculty, staff, and other constituents.

Under limited supervision, you will manage calendars, prepare complex documents, and oversee daily operations.

Qualifications

• High school diploma or GED with 5+ years in administrative support.
• Advanced knowledge of Microsoft Office.
• Ability to monitor financial transactions.
• Strong organizational and interpersonal skills.

Responsibilities

• Serve as a visible resource for internal and external constituents; enforce department policies and coordinate faculty processes.
• Produce and edit complex documents, reports, and presentation materials; respond to routine correspondence.
• Coordinate multiple calendars and logistics for complex meetings.
• Oversee daily operations of the Academic Affairs office and ensure services are met.
• Plan and organize projects and larger events; manage marketing, speaker communication, and venues.
• Track expenditures and assist with projections; monitor grants and contracts as needed.
• Train new staff and supervise 1–2 student workers.

Skills

Organizational skills

Interpersonal skills

Financial acumen

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Job description

The Fletcher School at Tufts University in Medford, MA is seeking an Administrative Coordinator to provide advanced administrative support to the Academic Dean and Academic Affairs office. The role handles confidential matters, coordinates faculty processes, and serves as a primary resource for students, faculty, staff, and other constituents.

Under limited supervision, you will manage calendars, prepare complex documents, and oversee daily operations.