Executive Assistant to Senior Associate Dean, Faculty Affairs

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

The University of Virginia School of Medicine seeks an Executive Assistant to the Senior Associate Dean for Faculty Affairs and Faculty Development (SAD FAFD) to join its team. This role supports executive leadership, coordinates meetings, communications, and day-to-day functions within the Faculty Affairs and Faculty Development team.

This is an in-person role reporting to the SAD FAFD. The ideal candidate has excellent verbal and written communication skills, strong organizational abilities,

Qualifications

• Bachelor's Degree or combination of education and relevant experience required.
• 3+ years of relevant experience required.
• Proficiency in all components of Microsoft 365 and Zoom; prior academic institution experience preferred.

Responsibilities

• Maintain SAD FAFD's complex calendar, schedule meetings, prepare documentation, and align with priorities.
• Draft, edit, and proofread correspondence, reports, and presentations for SAD FAFD.
• Serve as first contact for Faculty Affairs in the shared inbox and log requests.
• Assist with faculty appointment letters by sending for signature via DocuSign.
• Perform data audits to ensure accuracy of SOM faculty appointment data in Workday.
• Assist with tracking and managing faculty personnel actions (clock stop, track change, emeritus nomination, annual reviews).
• Execute special projects and routine activities for SOM Faculty Affairs and Faculty Development processes.
• Schedule and support onsite recruiting for department chair/center director positions.
• Other related duties as assigned.

Skills

Communication

Organization

Discretion

Calendar management

Education

Bachelor's degree

Tools

Microsoft 365

Zoom

Job description

The University of Virginia School of Medicine seeks an Executive Assistant to the Senior Associate Dean for Faculty Affairs and Faculty Development (SAD FAFD) to join its team. This role supports executive leadership, coordinates meetings, communications, and day-to-day functions within the Faculty Affairs and Faculty Development team.

This is an in-person role reporting to the SAD FAFD. The ideal candidate has excellent verbal and written communication skills, strong organizational abilities,