Executive Assistant to Faculty Affairs & Development Leader

Commonwealth of VA Careers; Charlottesville (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Virginia School of Medicine seeks an Executive Assistant to the Senior Associate Dean for Faculty Affairs and Faculty Development (SAD FAFD). This in-person role supports executive leadership, coordinates meetings, drafts correspondence, and handles confidential information with high discretion in the SOM Dean’s Office.

The ideal candidate brings excellent communication skills, superb organization, and the ability to manage competing priorities and deadlines across faculty

Qualifications

• Bachelor's degree or equivalent combination of education and related experience.
• 3+ years of relevant administrative experience.
• Proficiency in Microsoft 365 and Zoom.
• Experience in an academic institution preferred.

Responsibilities

• Maintain and coordinate the SAD FAFD’s complex calendar, schedule meetings, and prepare materials.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Serve as the first point of contact for Faculty Affairs in the shared inbox.
• Assist with faculty appointment letters via DocuSign.
• Perform data audits to ensure accuracy of SOM faculty appointment data in Workday.
• Assist with tracking and managing faculty personnel actions and related processes.
• Schedule and support onsite recruiting for department chair/center director positions.
• Execute special projects and routine activities supporting the SOM Faculty Affairs and Faculty Development processes.

Skills

Calendar management

Verbal and written communication

Discretion

Time management

Attention to detail

Education

Bachelor's degree or equivalent combination of education and related experience

Tools

Microsoft 365

Zoom

Job description

The University of Virginia School of Medicine seeks an Executive Assistant to the Senior Associate Dean for Faculty Affairs and Faculty Development (SAD FAFD). This in-person role supports executive leadership, coordinates meetings, drafts correspondence, and handles confidential information with high discretion in the SOM Dean’s Office.

The ideal candidate brings excellent communication skills, superb organization, and the ability to manage competing priorities and deadlines across faculty