Executive Assistant to 3 Executives | Travel & Operations

K1; Manhattan Beach (CA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Unlimited PTO

401(k) plans & profit sharing

100% covered medical & dental premiums

EV Stipend

Lunch provided daily in office

Company & team outings

Volunteer opportunities & donation mir

Job summary

K1 is seeking an Executive Assistant to support 3-5 Executives of the firm located in Manhattan Beach, CA. This demanding, fast-moving role requires initiative, strong organization, and impeccable attention to detail, with a focus on confidentiality and discretion.

The ideal candidate will manage complex calendars, coordinate domestic and international travel, prepare and reconcile weekly expenses, plan events, and greet visitors.

Qualifications

• Bachelor's or Associate Degree or equivalent is acceptable.
• Experience booking international travel and coordinating complex schedules.
• Excellent organizational and communication skills; strong problem-solving and discretion.

Responsibilities

• Provide direct professional and personal administrative support to 1-3 Executives.
• Schedule and coordinate meetings, appointments, calls, video conferences, and events for 1-3 Executives.
• Arrange domestic and international travel with precision and efficiency.
• Execute personal assistant tasks as needed, including errands and personal travel.
• Prepare and reconcile expenses weekly.
• Implement and maintain office policies and procedures.
• Coordinate and assist in planning events throughout the year.
• Collaborate as a team on office or operations projects.
• Greet clients and visitors, ensuring a positive experience.
• Maintain organized task management and prioritization.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion and confidentiality

Interpersonal skills

Problem-solving

Time management

Team collaboration

Multitasking

Education

Bachelor's or Associate degree

Tools

Microsoft Office

Job description

K1 is seeking an Executive Assistant to support 3-5 Executives of the firm located in Manhattan Beach, CA. This demanding, fast-moving role requires initiative, strong organization, and impeccable attention to detail, with a focus on confidentiality and discretion.

The ideal candidate will manage complex calendars, coordinate domestic and international travel, prepare and reconcile weekly expenses, plan events, and greet visitors.