Executive Assistant

K1; Manhattan Beach (CA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Unlimited PTO

401(k) plans & profit sharing

100% covered medical & dental premiums

EV Stipend

Lunch provided daily in office

Company & team outings

Volunteer opportunities & donation mir

Job summary

K1 is seeking an Executive Assistant to support 3-5 Executives of the firm located in Manhattan Beach, CA. This demanding, fast-moving role requires initiative, strong organization, and impeccable attention to detail, with a focus on confidentiality and discretion.

The ideal candidate will manage complex calendars, coordinate domestic and international travel, prepare and reconcile weekly expenses, plan events, and greet visitors.

Qualifications

• Bachelor's or Associate Degree or equivalent is acceptable.
• Experience booking international travel and coordinating complex schedules.
• Excellent organizational and communication skills; strong problem-solving and discretion.

Responsibilities

• Provide direct professional and personal administrative support to 1-3 Executives.
• Schedule and coordinate meetings, appointments, calls, video conferences, and events for 1-3 Executives.
• Arrange domestic and international travel with precision and efficiency.
• Execute personal assistant tasks as needed, including errands and personal travel.
• Prepare and reconcile expenses weekly.
• Implement and maintain office policies and procedures.
• Coordinate and assist in planning events throughout the year.
• Collaborate as a team on office or operations projects.
• Greet clients and visitors, ensuring a positive experience.
• Maintain organized task management and prioritization.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion and confidentiality

Interpersonal skills

Problem-solving

Time management

Team collaboration

Multitasking

Education

Bachelor's or Associate degree

Tools

Microsoft Office

Job description

K1is seeking an Executive Assistant to support 3-5 Executives of the firm located in Manhattan Beach, CA. A successful candidate would be self-motivated, quick-thinking, flexible, and able to juggle multiple & diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative that aligns with the best interests of the organization. Most importantly, the right candidate will fit the values of K1 – Passion, Persistence, Humility, and Excellence.

Essential Job Functions

• Provide direct professional and personal administrative support to 1-3 Executives
• Schedule and coordinate the preparation ofmeetings, appointments, conference calls, video conferences, and events for 1-3 Executives
• Arrange domestic and international travel and accommodations with precision and efficiency
• Execute personal assistant tasks as needed, such as running errands and scheduling personal appointments and travel
• Prepare and reconcile expenses on a weekly basis
• Implement and maintain office policies and procedures
• Coordinate and assist in planning special events throughout the year
• Collaborate effectively as a team player on various office or operation related projects for the organization
• Perform routine administrative duties, as needed
• Greet clients and visitors and assist in ensuring that their time with K1 is a success
• Maintain effective and accurate organization of tasks and responsibilities

Knowledge, Skills and Abilities:

• Bachelors or Associates Degree acceptable
• First generation college students are encouraged to apply
• Must have experience with booking international travel
• Excellent organizational and communication skills
• Strong problem-solving skills with the ability to see the big picture
• High levels of flexibility, urgency, and discretion with confidential information
• Strong interpersonal skills and ability to work comfortably with people at all levels of the organization
• Positive attitude and team player, especially when faced with changing responsibilities
• A belief that no contribution to the team is too big or too small
• Understand how to prioritize and respond accordingly
• Manage calendars and with the ability to anticipate calendar conflicts and manage last-minute changes
• Naturally curious and willing/excited to learn the PE/SaaS Industry
• Familiarity with Microsoft Office software, with a willingness to adapt to new technologies

Perks:

• Unlimited PTO, plus holidays
• 401(k) plans & profit sharing
• 100% covered medical & dental premiums
• EV Stipend
• Lunch provided daily in office
• Company & team outings
• Volunteer opportunities & donation matching

About K1:

K1 is one of the largest investors in small-cap AI-powered software. Dedicated to transforming lives and industries by building category leaders in technology, K1 has invested in over 275 companies since inception. Headquartered in Manhattan Beach, California, the firm partners early with founders and management teams to build AI-powered, mission-critical systems of record for enterprise clients globally. For more information, visit k1.com and follow K1 Investment Management on LinkedIn. As of the date of this posting, K1 Investment Management, LLC reasonably expects to pay $70,000 - $85,000 annually for this position of Executive Assistant.