Executive Assistant (Temporary, Onsite only)

Ultimate Staffing Services; Tampa (FL); On-site; USD 34,000 - 41,000; Full time

Job summary

Ultimate Staffing Services in Tampa seeks an experienced Executive Assistant (temporary, onsite) to support two firm partners with discretion and professionalism. The role focuses on organizing calendars, coordinating travel, drafting legal and business documents, and managing communications.

The ideal candidate has 5+ years in executive support, experience handling multiple executives, and strong MS Office and legal software skills. Onsite in Tampa, three-to-six‑month temporary contract.

Qualifications

• Minimum of 5 years as an Executive Assistant or Senior Administrative Assistant.
• Experience supporting multiple executives, partners, or attorneys.
• Experience with international travel and event planning.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office and legal case management software.

Responsibilities

• Provide executive‑level support to two law firm partners.
• Manage calendars, meetings, court appearances, depositions, and travel.
• Serve as primary contact between partners, staff, clients, and external professionals.
• Draft, edit, and format legal and business correspondence, pleadings, and presentations.
• Handle calls, emails, and priorities with sound judgment and discretion.
• Organize electronic and physical files in compliance with firm standards.
• Assist with case‑related administrative tasks, deadlines, and document coordination.
• Handle confidential information with the highest level of professionalism.
• Coordinate special projects and provide operational support as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Legal case management software

Job description

Executive Assistant (Temporary, Onsite only) (JN -092026-430451) Tampa, Florida

Salary: USD25 - USD30 per hour

Our client is a well‑established and fast‑paced personal injury law firm, and they are seeking an experienced Executive Assistant on a temporary basis to provide high‑level administrative and operational support to the firm partners. This role is critical to the efficiency and effectiveness of firm leadership and requires exceptional professionalism, discretion, and organizational skill.

Duties & Responsibilities:

• Provide comprehensive executive‑level support to two law firm partners


• Manage complex calendars, schedule meetings, court appearances, depositions, and travel


• Serve as a primary point of contact between the partners and internal staff, clients, and external professionals


• Draft, edit, and format legal and business correspondence, pleadings, and presentations


• Manage incoming calls, emails, and priorities with sound judgment and discretion


• Organize and maintain electronic and physical files in compliance with firm standards


• Assist with case‑related administrative tasks, deadlines, and document coordination


• Handle confidential information with the highest level of professionalism


• Coordinate special projects and provide operational support as needed

Experience & Education requirements:

• Minimum of 5 years of experience as an Executive Assistant or Senior Administrative Assistant, preferably in a law firm or professional services environment


• Prior experience supporting multiple executives, partners, or attorneys


• Must have experience with international travel and event planning


• Exceptional written and verbal communication skills


• Advanced proficiency in Microsoft Office (Word, Outlook, Excel) and legal case management software


• Highly organized, detail‑oriented, and able to manage competing priorities while maintaining confidentiality


• Demonstrated ability to work independently, anticipate needs, and problem‑solve


• Professional demeanor with excellent interpersonal skills

Hours: 8am to 5:30pm, Monday to Thursday, 8am to 3pm on Fridays

Location: Tampa, FL 33605 (onsite only)

Contract duration: Three to six months