Senior Executive Assistant – Law Firm (Temp, Onsite)

Ultimate Staffing Services; Tampa (FL); On-site; USD 34,000 - 41,000; Full time

Job summary

Ultimate Staffing Services in Tampa seeks an experienced Executive Assistant (temporary, onsite) to support two firm partners with discretion and professionalism. The role focuses on organizing calendars, coordinating travel, drafting legal and business documents, and managing communications.

The ideal candidate has 5+ years in executive support, experience handling multiple executives, and strong MS Office and legal software skills. Onsite in Tampa, three-to-six‑month temporary contract.

Qualifications

• Minimum of 5 years as an Executive Assistant or Senior Administrative Assistant.
• Experience supporting multiple executives, partners, or attorneys.
• Experience with international travel and event planning.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office and legal case management software.

Responsibilities

• Provide executive‑level support to two law firm partners.
• Manage calendars, meetings, court appearances, depositions, and travel.
• Serve as primary contact between partners, staff, clients, and external professionals.
• Draft, edit, and format legal and business correspondence, pleadings, and presentations.
• Handle calls, emails, and priorities with sound judgment and discretion.
• Organize electronic and physical files in compliance with firm standards.
• Assist with case‑related administrative tasks, deadlines, and document coordination.
• Handle confidential information with the highest level of professionalism.
• Coordinate special projects and provide operational support as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Legal case management software

Job description

Ultimate Staffing Services in Tampa seeks an experienced Executive Assistant (temporary, onsite) to support two firm partners with discretion and professionalism. The role focuses on organizing calendars, coordinating travel, drafting legal and business documents, and managing communications.

The ideal candidate has 5+ years in executive support, experience handling multiple executives, and strong MS Office and legal software skills. Onsite in Tampa, three-to-six‑month temporary contract.