Executive Assistant - Temporary

2K; Novato (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

2K is seeking a proactive Executive Assistant to provide temporary coverage for a maternity leave, supporting the Chief Operating Officer. This fixed-term contract role runs approximately 8 months and offers high-level administrative duties across calendar management, travel coordination, and expense reporting.

You will develop presentations, manage communications, and assist with strategic initiatives in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent; 5+ years of related administrative experience.
• Prior experience supporting C-Level executives is required.
• Experience covering leaves or transitions is a plus.
• Strong communication and interpersonal skills; ability to work independently.

Responsibilities

• Manage a complex, high-volume calendar for the COO across time zones.
• Coordinate domestic and international travel, including itineraries and lodging.
• Prepare, submit, and reconcile expense reports.
• Provide meeting support, including agenda prep and note-taking.
• Support leadership meetings and cross-functional communications.
• Maintain strict confidentiality of sensitive information.
• Assist with presentations and reports using PowerPoint/Google Slides.
• Onboard and coordinate with internal stakeholders; back up for EA team as needed.
• Other duties as assigned by the manager.

Skills

Calendar management

Multitasking

Attention to detail

Discretion/confidentiality

Communication skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Google Suite

Zoom

Job description

Who We Are

2K is headquartered in Novato, California and is a wholly owned label of Take-Two Interactive Software, Inc. (NASDAQ: TTWO). Founded in 2005, 2K Games is a global video game company publishing titles developed by studios across the world. Our studios include Visual Concepts, Firaxis, Hangar 13, CatDaddy, Cloud Chamber, 31st Union, HB Studios, and 2K SportsLab. Our portfolio spans multiple genres, including sports, shooters, action, role-playing, strategy, casual, and family entertainment.

Our team works across engineering, marketing, art, writing, data science, production, and operations to steward 2K's portfolio. We support brands such as NBA 2K, BioShock, Borderlands, Mafia, Sid Meier's Civilization, XCOM, WWE 2K, WWE SuperCard, TopSpin 2K25, and PGA TOUR 2K.

We foster an inclusive work environment and encourage all applicants to explore global positions.

What We Need

We are seeking a proactive, highly organized Executive Assistant to provide temporary coverage for a maternity leave, supporting the Chief Operating Officer. This is a fixed-term contract role expected to run approximately 8 months, with the possibility of extension depending on business needs. This role provides high-level administrative support (calendar management, travel coordination, expense reporting) and engages in project-based work (developing presentations, managing communications, and assisting with strategic initiatives). The ideal candidate is a skilled multitasker who combines strong attention to detail with the ability to anticipate needs, ramp quickly, and execute independently in a fast-paced environment from day one.

Key Responsibilities

• Administrative & Operational Support: Manage a complex, high-volume calendar for the COO across time zones; handle scheduling, conflicts, and prioritization.
• Coordinate domestic and international travel, including flights, itineraries, lodging, and meeting logistics.
• Prepare, submit, and reconcile expense reports in Concur and per company policy.
• Provide meeting support, including agenda prep, note-taking, and action item follow-up for executive and leadership-level meetings.
• Coordinate leadership team meetings and functions: invites, materials, facilities, catering, and technical support.
• Coordinate with Legal on vetting COO-related contracts and correspondence.
• Act as liaison between the COO and internal/external stakeholders, including senior leadership and board-level contacts, with timely follow-up and clear, discreet communication.
• Project-Based & Strategic Support: Assist in preparing presentations and reports using PowerPoint and Google Slides; support cross-functional project timelines and communication flow; track status and deadlines for key initiatives; develop systems to maximize efficiency; conduct light research and compile data.
• Team Support & Coordination: Serve as a point of contact for internal stakeholders across the organization; help plan leadership offsites and milestone meetings; assist with onboarding logistics and internal communications as needed; coordinate closely with the broader EA team for continuity and backup coverage.
• Maintain strict confidentiality given exposure to sensitive company, personnel, and strategic information.
• Other duties as assigned by the manager.

Who We Think Will Be a Great Fit

A successful candidate will work independently with minimal instruction, maintain absolute confidentiality, and have an eagle eye for dates, times, and details. Given the temporary nature of this role, candidates should be comfortable ramping quickly and stepping into an established executive's workflow with minimal handoff time.

Qualifications

• Bachelor's degree or equivalent; 5+ years related experience, or equivalent combination of education and experience.
• Prior experience as a senior-level admin supporting C-Level executives required.
• Experience covering leave or transition periods for an executive is a plus.
• Experience in a business development environment representing the company with external stakeholders.
• Excellent verbal and written communication skills; outgoing personality with strong interpersonal skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); experience with Google Suite and Zoom/online conference solutions preferred.
• Acute attention to detail; strong spelling and grammar skills; experience with large-scale meeting coordination.
• Self-motivated, able to multi-task and manage priorities and workflow; adaptable to changing priorities.
• Strong judgment with timely and sound decision-making; excellent organizational and problem-solving skills; professional communication across in-person, phone, and electronic channels.

As an equal opportunity employer, 2K provides reasonable accommodation to qualified individuals with disabilities to